Human Resources Administrator
Posted Updated
Description
The HR Administrator is responsible for supporting the day-to-day administration of Human Resources programs, employee records, compliance activities, and security clearance processes. This role ensures employee documentation is maintained accurately and confidentially while supporting regulatory, client, and organizational requirements. The successful candidate is highly organized, detail-oriented, and capable of managing sensitive information with professionalism and discretion.
- Support day-to-day HR operations, including recruitment, pre-onboarding, onboarding, and offboarding.
- Ensuring compliance with HR-related requirements for government-funded and defense-related work (e.g., Controlled Goods Program, security clearance processes, reporting obligations).
- Serve as a point of contact for employee inquiries regarding policies, procedures, and collective agreements.
- Assist in maintaining employee records and HR reporting.
Administer background checks (criminal record checks, reference checks, employment verification) - Coordinate provincial or federal clearance processes (e.g., police checks, site-specific clearances, client-required screenings)
- Liaise with external agencies and vendors (e.g., screening providers, police services, government portals)
- Monitor clearance status and communicate updates to hiring managers and employees
- Ensure compliance with privacy legislation and data protection standards
- Maintain a secure tracking system for clearance renewals and expirations
- Escalate clearance delays or compliance risks to HR leadership
- Audit employee files for completeness and accuracy
- Track probationary periods and milestone check-ins
- Support internal and external audits related to employee documentation
- Other duties and tasks as required
- Post-secondary education in Human Resources, Business Administration, or a related field.
- Proven experience working in a unionized environment.
- Strong knowledge of HR policies, labor law, and collective agreements.
- Excellent communication, problem-solving, and organizational skills.
- Proficiency with HRIS systems and Microsoft Office Suite.
- CHRP/CHRL designation or working towards certification is an asset.
Employment Type: Permanent Full Time
Vacancy Status: A current vacancy exists for this position.
Artificial Intelligence: Amico does not use AI to screen, assess, or select applicants for this role.