Human Resources and Payroll Technician I

Position Summary: Under general supervision, the HR/PR Technician I will assist with and help coordinate and process technical payroll operations. This position participates with the HR Services Manager in the development and administration of the payroll system, test changes and upgrades to the payroll system to identify and correct problems prior to implementation, provides guidance and training to system users and identifies and resolves problems in the payroll system’s operations.
This is a non-supervisory job class with substantial responsibility for the exercise of independent professional judgment in completing daily payroll activities within the department.

Reports to: HR Services Manager or Designee

OVERVIEW
HR/PR Technician I is an advanced professional job class in the HR/PR Department. The incumbent work with management to develop long-range plans and strategies for the AHFC payroll system; initiate and direct project plans; may serve as system representative to software vendor personnel and outside users of payroll information; provide ongoing review of policies and procedures, and revise and implement procedures as required. Independently and through subordinates, HR/PR Technician I assist in the control the integrity of the AHFC payroll system and ensure system operations are in accordance with Generally Accepted Accounting Principles, statutes, and regulations.

SUPERVISION RECEIVED AND EXERCISED: Non-Exempt, non-supervisory position.

EXAMPLES OF DUTIES (May include but not limited to.)
Coordinate the implementation of changes to system management tables.

Ensure that financial systems of AHFC are operated in accordance with statutory requirements and GAAP accounting standards; ensure employees are paid timely and access to fiscal information is provided in a timely manner.

Balance and analyze the General Ledger to the Bi-weekly payroll activity.

Provide leadership to ensure that payroll information and reports are submitted and processed in accordance with established procedures; monitor payroll processing; take corrective action to maintain a balanced payroll and accurate recording of charges; lead receipt, audit, control, and processing of source documents.

Implement systemic and procedural modifications to comply with changes required by IRS regulations or court decisions; evaluate system changes to maintain compliance with legal and contractual obligations asthey relate to pay for AHFC employees; implement changes resulting from payroll and benefit provisions in statutes and labor agreements.

Assist in implementing new software releases for the AHFC payroll system; facilitate the discussions for analyzing new releases; develop implementation plan; develop comprehensive testing strategies; build comprehensive test data; build comprehensive system test environment; develop a comprehensive test plan; coordinate tests and implementation with programmers, agency staff.

Assess current systems, recommend and design system changes or new systems; direct and review development of system support; coordinate the implementation of new or changed systems.

Confer with data processing staff to resolve data processing problems; provide assistance and interpretation to programmers to define problem areas and find solutions; assist with the design of reports and programs to ensure compliance with state and federal regulatory requirements, Generally Accepted Accounting Principles, Payroll Administration Guide, union contracts and Administrative Code.

Maintain an extensive knowledge of the AHFC payroll system and all systems that interface data to payroll or receive data from payroll and be aware of relationships the various systems have upon one another. Develop, administer, and improve payroll procedures and operational controls; evaluate and review each system change for impact to other systems. Implement and review controls to maintain integrity between the AHFC payroll system and all related systems. Develop reports to document system changes and interfaces.

Assist in drafting changes to the payroll user manual and agency operating instructions; interpret and apply state fiscal regulations and federal tax laws governing preparation of payrolls; provide information to departments concerning procedural details and routine policy.

Assist in evaluating compliance of other agencies with established legal and procedural standards; provide analyses, perform audits, provide evaluations; interact with outside agencies and explain difficult regulatory and reporting requirements.

Maintain contact with users; resolve issues and coordinate solutions; explain the application of pay and leave provisions in union agreements.

Assist in the delivery of training courses for staff; approve training plans.

Other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of the AHFC payroll system, Personnel and Leave Rules and practices; federal, state and local income and special tax regulations; state budgetary systems; supervisory principles.

Knowledge of BU Contracts, to interpret and apply to the Bi-weekly Payroll, not limited to processing union deductions and earnings in according with the union contact.

Monitor and prepare journal entries to reconcile payroll processing to accounting.

Meticulous attention to Payroll processing and the reconciliation of actions provided by HR. to ensure that employees are properly compensated.

Thorough knowledge of the financial applications of data processing, business law, and statistics.

Thorough knowledge of cost, fund, or government accounting, including sources of funds, segregation and display of expenditures, revenues, and budgetary accounting.

Thorough knowledge of Generally Accepted Accounting Principles and Payroll Administration Guide.

Thorough knowledge of account analysis and error corrections and their impact on other accounts.

Monitor and maintain information that is multifaceted.

Ability to analyze accounting and payroll transactions.

Ability to apply audit standards to implement, monitor, and modify internal procedures as necessary.

Ability to prepare and interpret financial statements which include reconciliations, and other financial reports.

Ability to use professional problem-solving techniques.

Ability to analyze transactions for internal control compliance.

Ability to apply principles, methods, techniques, and systems of payroll and accounting management.

Ability to establish and maintain effective working relationships with all levels of key management and outside sources, i.e. UKG, PERS.

Initiate work independently and apply professional judgment in the solution of problems and/or in administration of programs.

Ability to present fiscal information in non-technical language.

Apply critical thinking skills to analyze Payroll systems and procedures and make recommendations for updates and changes.

Monitor tasks thoroughly from start to finish and offer suggestions for improvements.

Ability to plan, organize, and direct the work of subordinates.

Ability to interpret and apply the provisions of law, rule, or policy to specific situations.

Ability to analyze data, project outcomes, develop and implement procedures and systems for coordinating and controlling diverse financial activities.

Ability to provide guidance and technical assistance to management, staff, and other agencies.

Ability to monitor and evaluate the effectiveness of accounting systems and controls, identify problems, and devise corrective actions.

Ability to formulate new ideas for improved procedures.

Ability to interpret and implement internal control standards.

Ability to provide information both orally and in writing.

Ability to assess effect of changes to procedure on operations.

MINIMUM QUALIFICATIONS:
Associates degree from an accredited college in accounting, business management, financial management, or related field and three years of progressively responsible payroll accounting experience in a computerized environment (preferably Kronos).

Must be experienced in Excel and Microsoft Word applications and a general ledger application.

Substitution:
Years of education and experience must total to five years for a HR/PR Technician I. Additional related work experience may be substituted for the required education on a year for year basis.