Human Resources Assistant (53120)

Position Summary:

The Human Resources Assistant will be responsible for providing administrative support to the department in all HR functions, including, but not limited to, the maintenance of employee files and records, technical assistance, and the initial orientation process for new hires. The HR Assistant will also provide HR support and assistance to staff within the Citrus and CSU programs.

Essential Job Functions:

• Assists with facilitating and coordinating New Hire Orientation and ensures all required onboarding documentation is completed and maintained.
• Ensures all staff have ID badges, as appropriate.
• Scans, uploads, and maintains employee files and records in accordance with agency, accreditation, and regulatory requirements.
• Maintains and updates employee records and documentation within the HRIS and other applicable systems to ensure accuracy and compliance.
• Assists with processing employee status changes, separations, termination files, and other HR-related documentation.
• Assists in scheduling appointments as needed.
• Monitors employee compliance requirements, including required trainings, certifications, licenses, and other required documentation; assigns training as necessary and follows up with employees and supervisors regarding outstanding items.
• Performs periodic audits of HR files and records to ensure all required documentation is complete, accurate, and properly maintained.
• Assists with tracking HR-related reports, compliance deadlines, and required documentation for audits and regulatory purposes.
• Provides HR administrative support to staff and leadership within the Citrus and CSU programs.
• Provides administrative and HR support to the HR Business Partner in addressing employee relations matters involving Citrus and CSU staff
• Conducts routine employee relations investigations, including interviewing employees and witnesses, reviewing relevant documentation, evaluating information obtained, identifying applicable policies, documenting findings, and making recommendations regarding appropriate corrective action or other resolution. Escalates complex, sensitive, or high-risk matters as appropriate.
• Interprets and applies established HR policies and procedures to routine employee inquiries and workplace situations, exercising judgment determining appropriate application and escalating matters involving significant risk.
• Provides routine assistance to employees regarding HR processes and HRIS issues, troubleshooting concerns as appropriate and escalating more complex matters to the HR Business Partner.
• Responds to incoming calls to the HR department and answers public or staff inquiries when necessary.
• Performs general research and analysis as needed.
• Communicates regularly with the HR Business Partner regarding the progress of defined goals and required results.
• Embraces and embodies the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
• Completes all required orientation and mandated training activities, including E-Learning courses, within established timeframes.
• Performs any other duties as assigned.