Human Resources Assistant - Central Administration Office
California Montessori Project Human Resources Assistant - Central Administration Office
Job Title: Human Resources Assistant
Reports To/Supervisor: Director of Human Resources & Payroll
Location: Central Administration Office
Date Created/Updated: 8/31/2026
Classification: Full time, Hourly Non-Exempt
Number of Working Days: 230
Work Calendar: 12 Month Hourly - 230 (+ 15 Holidays)
Salary/Pay Rate:On the Site Support Staff Pay Scale (AA Column) - SEE BELOW
About Us: California Montessori Project (CMP) is a successful public charter school network based in the greater Sacramento area with an exceptional TK-8 Montessori program that is tuition-free and open to all students. The network serves over 3,000 students on seven campuses. CMP is authorized through, and maintains strong relationships with four school districts: Elk Grove Unified School District, Sacramento City Unified School District, San Juan Unified School District and Buckeye Union School District.
CMP teachers are supported in pursuing dual-certification, holding a Montessori certification from an AMS-accredited training center and a California state credential. The CMP Leadership Team, including the Governing Board, Directors, Principals, and Deans, provide stability and focused guidance to the organization. CMP’s commitment to equity and student success is anchored in the frameworks of Multi-Tiered System of Supports (MTSS) and Positive Behavioral Interventions and Supports (PBIS), which build sustainable systems and promote whole-child development.
CMP Mission: The Mission of the California Montessori Project is to provide a quality, tuition-free, TK-8, Montessori education that challenges our students to reach their full potential.
Summary/Objective
The Human Resources Assistant will provide administrative and operational support to the HR department, ensuring smooth and efficient human resources functions. This role involves assisting with recruitment, employee onboarding, benefits administration, compliance tracking, and general HR-related tasks. The ideal candidate is detail-oriented, organized, and passionate about supporting educators and staff in a nonprofit educational setting.
Essential Functions
Recruitment & Onboarding
Reports To/Supervisor: Director of Human Resources & Payroll
Location: Central Administration Office
Date Created/Updated: 8/31/2026
Classification: Full time, Hourly Non-Exempt
Number of Working Days: 230
Work Calendar: 12 Month Hourly - 230 (+ 15 Holidays)
Salary/Pay Rate:On the Site Support Staff Pay Scale (AA Column) - SEE BELOW
About Us: California Montessori Project (CMP) is a successful public charter school network based in the greater Sacramento area with an exceptional TK-8 Montessori program that is tuition-free and open to all students. The network serves over 3,000 students on seven campuses. CMP is authorized through, and maintains strong relationships with four school districts: Elk Grove Unified School District, Sacramento City Unified School District, San Juan Unified School District and Buckeye Union School District.
CMP teachers are supported in pursuing dual-certification, holding a Montessori certification from an AMS-accredited training center and a California state credential. The CMP Leadership Team, including the Governing Board, Directors, Principals, and Deans, provide stability and focused guidance to the organization. CMP’s commitment to equity and student success is anchored in the frameworks of Multi-Tiered System of Supports (MTSS) and Positive Behavioral Interventions and Supports (PBIS), which build sustainable systems and promote whole-child development.
CMP Mission: The Mission of the California Montessori Project is to provide a quality, tuition-free, TK-8, Montessori education that challenges our students to reach their full potential.
Summary/Objective
The Human Resources Assistant will provide administrative and operational support to the HR department, ensuring smooth and efficient human resources functions. This role involves assisting with recruitment, employee onboarding, benefits administration, compliance tracking, and general HR-related tasks. The ideal candidate is detail-oriented, organized, and passionate about supporting educators and staff in a nonprofit educational setting.
Essential Functions
Recruitment & Onboarding
- Assist with job postings, resume screening, and scheduling interviews.
- Support the onboarding process, including preparing offer letters, conducting reference checks, and ensuring new hire paperwork is completed.
- Coordinate and facilitate new employee orientation sessions.
Employee Records & Compliance
- Maintain accurate and up-to-date employee records, including personnel files and HR databases.
- Track certifications, training requirements, and credentialing for school staff to ensure compliance with state and federal regulations.
- Assist in monitoring employee leave requests and absences.
Payroll & Benefits Support
- Help employees with general benefits inquiries and assist with enrollment processes.
- Work with payroll staff to ensure accurate timekeeping and record-keeping.
Employee Relations & Support
- Serve as a point of contact for HR-related questions and direct employees to appropriate resources.
- Serve as the primary front-of-office presence during designated business hours, ensuring all visitors are properly checked in according to office security procedures.
- Greet and assist visiting employees, visitors, and delivery personnel, and help direct them to the appropriate person or resource while providing a professional, welcoming, and helpful experience.
- Assist in organizing staff events and wellness initiatives.
General HR Administration
- Prepare HR-related reports, memos, and correspondence as needed.
- Assist with HR projects, training sessions, and compliance audits.
- Maintain confidentiality of sensitive HR matters and employee information.
Competencies
An HR Assistant must exercise initiative, good judgment, accuracy and work independently. Strong interpersonal skills are necessary to promote positive relations. The position requires confidentiality with regard to personnel, payroll, financial matters and student information.
Supervisory Responsibilities ( if applicable)
None
Work Environment
Indoor office environment subject to frequent interruptions.
Physical Demands
An HR Assistant must exercise initiative, good judgment, accuracy and work independently. Strong interpersonal skills are necessary to promote positive relations. The position requires confidentiality with regard to personnel, payroll, financial matters and student information.
Supervisory Responsibilities ( if applicable)
None
Work Environment
Indoor office environment subject to frequent interruptions.
Physical Demands
- Dexterity of hands and fingers to operate a variety of standard office equipment
- Clarity of vision at varying distances
- Verbal, auditory, and written capabilities to effectively communicate in an articulate manner
- Sitting and standing for extended periods of time
- Lifting of objects with a strength factor of light work
- Frequent sitting, standing, and walking
- Reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies
- Occasional bending, reaching, and stretching
- Occasional pushing, pulling, and dragging
- Occasional kneeling, crouching, and squatting
- Pushing, moving, and lifting objects with a strength factor of light work
Safety Measures
Safety Protocols: Following established safety protocols and guidelines to ensure the physical and emotional well-being of all students.
Travel Requirements
Minimal
Required Education and Experience
- Associate’s, Bachelor’s degree or other Certification in Human Resources, Business Administration, or a related field (preferred).
- Previous experience in HR, administrative support, or office management (education or nonprofit experience is a plus).
- Knowledge of basic HR principles, labor laws, and best practices (preferred).
- Proficiency in Microsoft Office (Word, Excel, Outlook) and HR software (preferred).
- Excellent organizational and time-management skills.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Compensation and Benefits
- Time Off: Sick leave, paid holidays, vacation (as applicable by position),
- Retirement: 403(b) and 457 retirement plans through CalSTRS Pension2 according to California state law, California Education code and CMP policy.
- Medical, Dental, and Vision Insurance for Full Time Positions: Comprehensive coverage for you and your eligible dependents.
- Childcare Support: Access to free before and after care through Club M for employees with students enrolled at a CMP campus (subject to availability; application fees apply).
- Flexible Spending Accounts (FSA): Options for health care and dependent care.
- Employee Assistance Program (EAP): Confidential support for personal or work-related challenges.
- Mental Health Support: Access to Nivati, a mental health platform offering counseling, coaching, and wellness tools.
AAP/EEO Statement: It is the policy of California Montessori Project to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, or any other protected characteristic under applicable law. This policy applies to all employment practices including recruitment, hiring, compensation, promotion, training, and termination.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
Placement for this position will be on the Administrative Assistant column, per the guidelines below:
Site Support Staff Scale allows for:
- 1 step for every year of full time, full year, equivalent experience, max of 8 years.
- Full Time shall be identified as assignments at .75 FTE and above.
|
Steps
|
Administrative Assistant
|
Club M
Site Coordinator
|
| 1 |
$19.50
|
$23.00
|
| 2 |
$20.00
|
$23.65
|
| 3 |
$20.50
|
$24.30
|
| 4 |
$21.00
|
$24.95
|
| 5 |
$21.50
|
$25.60
|
| 6 |
$22.00
|
$26.25
|
| 7 |
$22.50
|
$26.90
|
| 8 |
$23.00
|
$27.55
|
| 9 |
$23.50
|
$28.20
|
|
10
|
$24.00
|
$28.85
|
| 11 |
$24.50
|
$29.50
|
| 12 |
$25.00
|
$30.15
|
|
13
|
$25.50
|
$30.80
|
| 14 |
$26.00
|
$31.45
|
|
15
|
$26.50
|
$32.10
|
Note: After 15 years of service, scale increases by $0.25 per year.