Human Resources Assistant

SUMMARY

The Human Resources Assistant provides essential administrative and operational support to the Human Resources Department while developing broad exposure to Human Resources practices and programs. This entry-level HR position is designed for an individual with foundational HR knowledge who is eager to learn, contribute, and grow within the department. The role assists with onboarding coordination, HRIS support, employee inquiries, personnel file management, compliance tracking, payroll support, employee recognition, HR events, policy and procedure development, departmental projects, and process improvement initiatives. The Human Resources Assistant is expected to demonstrate curiosity, initiative, attention to detail, and a continuous-improvement mindset by identifying opportunities to strengthen HR processes and the employee experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following. Other duties may be assigned.

Administrative & Department Support

• Provide administrative and operational support to the Human Resources Department, including organizing, tracking, and maintaining HR forms, documents, records, and department resources.
• Support HR communications, reminders, employee notices, meeting scheduling, training coordination, and other department administrative needs.
• Assist with employee milestone recognition, including cards, announcements, coordination, and related tracking.

Payroll Support

• Assist with reviewing and entering employee payroll authorization forms, including employee accounts receivable payroll deductions and other approved payroll-related forms.
• Support routine timecard review by checking for missing punches, missed approvals, and basic timekeeping discrepancies, and follow up as directed.
• Assist with preparing payroll-related reports, tracking sheets, and follow-up items as requested to support accurate payroll processing.

Onboarding & New Hire Support

• Assist with new hire onboarding coordination, including tracking required documents, forms, acknowledgments, background screenings, and onboarding tasks.
• Follow up on incomplete onboarding or background screening items and notify the appropriate HR team member of concerns, delays, or missing information.
• Help ensure new hire records are accurate, complete, and properly maintained in the HRIS system.

HRIS & Employee Inquiry Support

• Assist with routine employee inquiries through HRIS.
• Assist employees with locating forms, policies, documents, and basic HR resources.
• Support HRIS data entry, employee record updates, document uploads, and routine system maintenance while maintaining confidentiality.

Documentation, Personnel Files & Compliance Tracking

• Maintain accurate and organized personnel files and HR documentation in accordance with department procedures.
• Assist with scanning, uploading, filing, and organizing employee documents.
• Support compliance tracking related to required training, policy acknowledgments, certifications, licenses, deadlines, and other employment-related documentation.

HR Events, Wellness & Engagement Support

• Assist with planning, preparation, coordination, and administrative support for HR-related initiatives and events, including wellness programs, hiring events, job fairs, employee engagement activities, workplace culture initiatives, recruitment outreach, and other department-sponsored events.
• Support event logistics, including preparing materials, coordinating supplies, organizing schedules, tracking participation, and assisting with follow-up communication.
• Support employee recognition and engagement efforts, including milestone recognition, appreciation events, wellness activities, and related coordination.

HR Projects, Policies & Process Improvement

• Assist with researching, drafting, reviewing, updating, and organizing Human Resources policies, procedures, forms, guidelines, and Standard Operating Procedures (SOPs).
• Participate in HR projects and cross-functional initiatives in collaboration with leaders and team members from other departments.
• Assist with documenting HR workflows and procedures to promote consistency, efficiency, compliance, and continuity within the department.
• Identify opportunities to improve HR processes, forms, workflows, communications, and employee-facing resources and share recommendations with the Human Resources Manager.
• Assist with implementing approved process improvements and tracking their effectiveness.
• Conduct basic HR research and benchmarking as assigned to support policy development, department initiatives, and continuous improvement.
• Participate in department projects that provide exposure to multiple areas of human resources and support continued professional development.