Human Resources Assistant

The Human Resources (HR) Assistant will assist the human resources department with a variety of administrative and clerical duties in relation to employee functions of the company. All Juniper Health employees will adhere to the Patient Center Medical Home (PCMH) model and work to ensure that patients of all ages receive comprehensive, coordinated and patient-centered whole patient care. The employee will maintain confidentiality at all times.

ESSENTIAL FUNCTIONS:

• Maintenance of employee personnel files, including digitizing files, updating credentials, job descriptions, distributing personnel materials to appropriate locations
• Super-user of HRIS system, including timesheet assistance
• Assist in company benefits administration, including but not limited to open enrollment, employee questions, qualifying events and new employee enrollment
• Report tracking, including FMLA, Worker’s Compensation, credentialing, evaluations, and other related reports
• Assist in coordination of student program, including requests, paperwork, and scheduling
• Assist in employee recruitment and onboarding tasks, including advertisement through various mediums, preparing job applications, scheduling interviews, reference checks, coordinating pre-employment paperwork, processing background checks, assisting with new employee orientation and coordination of new employees in payroll and benefits systems
• Assigns and tracks online training assignments for both new and established employees
• Schedules monthly staff meetings, processes minutes and reports to upper management monthly
• Assist with JHI marketing and public relations, including creating content for print and online mediums
• Point of contact for ordering company marketing and promotional materials, as well as facilitates purchase requisitions for all departments at local administration department
• Assist with employee relations efforts, including but not limited to monthly newsletter, employee and community events, social media posts, and initiatives
• Knowledgeable in company personnel policies, including updates as applicable
• Communicate effectively, both orally and in writing
• Provide additional support, as needed, for a variety of other office tasks and departments
• Maintain professionalism and clear communication
• Establish positive rapport with employees, community and external vendors
• Operate a variety of office equipment and computer programs
• Travels to other JHI facilities, as needed
• Other duties as assigned