Human Resources Assistant

The HR Assistant provides administrative and clerical support to the Human Resources function. This position assists with employee records, onboarding and offboarding documentation, training records, interview scheduling, HRIS updates, benefits administration support, payroll-related data entry support, and other HR projects as assigned. This position requires a high level of confidentiality, organization, professionalism, attention to detail, and the ability to accurately handle employee information.

The HR Assistant supports the Quality and HR Manager by helping maintain HR records, training documentation, job descriptions, personnel files, and employee communication records. This position may assist with documentation connected to HR, training, safety, quality, and compliance programs, but does not independently approve HR actions, benefits decisions, disciplinary actions, payroll changes, employee relations decisions, or quality-system decisions unless specifically authorized.

Major responsibilities for this position include but are not limited to:

• Provide clerical and administrative support to the Quality and HR Manager.

• Assist with maintaining employee records, including hard copy and electronic personnel files.

• Compile, scan, file, organize, and update HR documentation as assigned.

• Assist with onboarding documentation, new hire packets, orientation scheduling, and employee setup tasks.

• Assist with offboarding documentation, exit checklists, and employee record updates.

• Assist with benefits administration tasks, including employee communication, document collection, census support, open enrollment support, and post-enrollment record updates.

• Assist with coordination of benefits-related information between employees, HR, payroll, accounting, and benefit providers as assigned.

• Assist with payroll preparation by gathering or entering relevant information such as absences, leave information, bonuses, schedule changes, or other approved payroll-related data.

• Assist with training administration, including assigning training, tracking completion, maintaining training records, updating training matrices, and organizing training documentation.

• Assist with annual review preparation, review tracking, and related documentation.

• Assist with workers’ compensation, OSHA, FMLA, leave, accommodation, or other HR-related documentation as assigned.

• Assist with HR projects, meetings, surveys, training events, employee communications, and documentation.

• Take meeting notes or prepare summaries for HR-related meetings when assigned.

• Respond to routine employee questions or direct employees to the Quality and HR Manager or other appropriate management personnel.

• Maintain confidentiality of employee records, personnel matters, payroll information, benefits information, medical information, disciplinary records, and other sensitive company information.

• Assist with maintaining HR-related controlled documents, forms, logs, spreadsheets, and reports.

• Communicate professionally with employees, applicants, managers, vendors, benefit providers, and public agencies when assigned.

• Support general office, HR, training, and compliance-related administrative tasks.

• Perform additional tasks and responsibilities as assigned to support the HR department.