Human Resources Assistant (Talent Acquisition & Social Media)

Summary
FIRST RF is seeking a self-motivated and detail-oriented Human Resources Administrative Assistant to join our team. In this role, you will assist with full cycle recruiting and enhancing internal processes. Successful candidates are dedicated individuals who thrive in a team-oriented environment, must be approachable and responsive to a variety of people and issues, and must be an expert in written communication.

Key Responsibilities

HR Program Development & Administration

• Review and organize all active job descriptions and active requisitions for clarity, format, accuracy, readability, and consistency
• Maintain and improve the company HR Confluence page for organizational efficiency
• Conduct training for Hiring Managers on recruiting, interview scheduling, and onboarding processes
• Work with C-Suite and lead engineers to refine language for FIRST RF standard operating procedures
• Support Affordable Care Act reporting
• Act as the permanent back-up to Receptionist & Administrative Assistant

Recruiting

• Manage and organize interview documentation, including submitted resumes, PayScale reports, and other hiring materials
• Perform initial screening of candidate resumes, allowing Hiring Managers to easily search for qualified candidates
• Schedule and send out meeting invites for initial screenings and all extended on-site sessions
• Collect and compile interview feedback, and communicate next steps to hiring panels
• Conduct preparation for new hire orientation by coordinating onboarding process with IT, payroll, and hiring managers
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify cases in HRIS and internal systems
• Coordinate travel arrangements for out-of-state interview candidates with Office Manager
• Partner with engineers to attend student group and career fairs at local universities

Intern Program Administration

• Manage and organize interview documentation including submitted resumes, applications, and other hiring materials
• Screen candidate resumes to work with Hiring Managers on scheduling interviews and sending meeting invites
• Send intern offer letters, as well as hiring, onboarding, and orientation information
• Upload and process background checks, new hire documentation, I-9 forms, and E-Verify Cases in HRIS and internal systems
• Schedule events including end-of-summer activity and final presentations
• Manage the sending of exit interview forms and compile responses into a presentation for supervisors and mentors

Social Media & Marketing

• Create and lead recruitment marketing campaigns to boost applications and elevate employer branding
• Draft and update all recruitment messaging with an eye toward retention and employee value proposition
• Collaborate directly with C-Suite, security, and internal stakeholders to ensure releasability and approval of content on public platforms
• Monitor social media and website engagement by maintaining content and outreach, as well as responses to comments and inquiries