HUMAN RESOURCES ASSISTANT

Position Summary

The Human Resources Assistants tasks involve support functions for the Human Resources department. The HR Assistant is responsible for maintaining recordkeeping, reporting and correspondence on employee changes while ensuring high levels of confidentiality. The HR Assistant will route phone calls and greet guests daily. Provides input and follow up on company policies, participates in developing department goals, objective and systems. The Assistant will work hours appropriate to meet the needs of employees, which may include nights, weekends and holidays.

Essential Functions of the Position

• Demonstrate capacity to perform duties exhibiting the highest ethical standards, incorporating best practice, exemplifying the values expected within the department, and for promoting the mission of the organization.
• Responsible for daily HR functions, including greeting guest and answering phones.
• Assist with all job applicants and applicant tracking.
• Refer employee issues to the appropriate HR staff.
• Coordinate prospective candidates, interviews and processing of applicants.
• Assist with daily Human Resources paperwork.
• Maintain and update employee files daily.
• Assist with inputting all new hires, changes and terminations in HR database.
• Maintain access control system.
• Responsible for all incoming mail.
• Ensure filing is up-to-date.
• Handle all general HR related questions.
• Assist with weekly assisting with New Hire Orientation.
• Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
• Create and maintain employee files via approved method (paper or electronic).
• Advise HR director of existing or potential problem areas.
• Provide backup and assumes duties in the absence of other HR staff.
• Performs other duties as determined by the Human Resources Director or senior management.