Human Resources Assistant

Job Summary:

The Human Resource Assistant provides administrative support to the Human Resources department at Wellroot Family Services. This role supports payroll, benefits administration, employee records, onboarding, and HR compliance activities while ensuring accuracy and confidentiality. The HR Assistant serves as a resource for employees by helping answer routine questions related to payroll, benefits, leave requests, and HR processes, while supporting the overall efficiency of the department. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry, as well as cross-functional support for office administration as needed.

Responsibilities:

· Processes semi-monthly payroll for exempt, non-exempt, and hourly employees, including reviewing timecards for accuracy.

· Maintains employee records, HRIS data, and personnel files in compliance with company policies and applicable regulations.

· Supports employee benefits administration, including enrollments, changes, terminations, and responding to routine employee questions.

· Assists employees with leave-of-absence paperwork and tracks documentation related to medical leave, FMLA, disability, and personal leave requests.

· Coordinates onboarding activities for new hires, including preparing orientation materials, assigning equipment, and scheduling onboarding sessions.

· Prepares employment-related documents such as separation notices, verification requests, employee letters, and memos.

· Assists with maintaining compliance postings, reports, and documentation required for audits and regulatory requirements.

· Runs standard HR and payroll reports as requested by management.

· Supports annual open enrollment activities and assists with system updates and employee communications.

· Assists with monitoring pre-employment requirements such as background checks, MVR reporting, and required employee documentation.

· Runs pre-employment and in-service background checks including MVR reports, fingerprint checks.

· Provides general administrative support to the HR department, including filing, scanning, record maintenance, and data entry.

· Assists with employee engagement activities, wellness initiatives, recognition programs, and company events.

· Supports payroll and benefits audits by gathering documentation and reviewing records for accuracy.

· Assists with ACA, OSHA, W-2 corrections, and other compliance-related administrative tasks as needed.

· Responds to employment verification requests and routine employee inquiries.

· Provides backup support for front desk, including lunch breaks and absences.

· Performs other duties as assigned.