Human Resources Coordinator (35366)

Position Summary

The HR Coordinator supports daily HR operations with a primary focus on the new hire onboarding experience. This role partners closely with the existing New Hire Orientation team to coordinate pre-boarding and onboarding activities, ensuring every incoming employee feels welcomed, informed, and set up for success. The position also supports offboarding, employee communications, and engagement efforts while working cross-functionally with hiring managers, field supervisors, IT, Safety, Payroll, and Operations. Additional HR initiatives, compliance efforts, and projects are supported as needed.

Key Responsibilities

• Support the end-to-end onboarding process from offer acceptance through the first 90 days, partnering with the existing New Hire Orientation team to ensure a consistent and positive experience for every new hire.
• Serve as a point of contact for incoming employees, proactively communicating next steps, timelines, and expectations in English and Spanish.
• Send pre-boarding welcome packets, first-day logistics, and all relevant new hire information in a timely manner.
• Book travel arrangements for new hires, relocating or traveling to orientation and job sites.
• Coordinate with hiring managers and field supervisors to confirm Day 1 readiness including equipment, system access, PPE, workspace, and site-specific requirements.
• Partner with IT, Safety, Payroll, and Operations to ensure all accounts, credentials, badges, and tools are provisioned before the employee’s start date.
• Assist with new hire orientation sessions, supporting the delivery of company overviews, policy walkthroughs, and benefits information.
• Process E-Verify, I-9 verification, background checks, and drug testing for all new hires in accordance with federal and state requirements.
• Maintain accurate HRIS records (Paycom), personnel files, and personnel action forms throughout the onboarding lifecycle.
• Track onboarding milestones and task completion, following up with new hires and stakeholders to close any gaps.
• Continuously improve onboarding checklists, workflows, and resources based on feedback and best practices.
• Provide front-line HR support by answering employee questions and directing inquiries to the appropriate team member.
• Assist with offboarding activities including checklists, equipment returns, and system deactivation.
• Assist with coordinating background checks, drug testing, and site badging with vendors.
• Perform other duties and HR projects as assigned to support operations and the department.