Human Resources Coordinator

Essential Duties and Responsibilities:

• Be available to make necessary decisions in the absence of the Human Resources Director.
• Be available to the Human Resources Director in providing support, such as attending meetings, working with staff on problems and concerns, and making suggestions for improvement.
• Conduct interviews in the absence of the Human Resources Director.
• Assist with training of new staff in the Human Resources department.
• Manages the Human Resources Information System (HRIS).
• Maintain a list of all open positions, ensuring that all open positions are posted on our HRIS.
• Oversee the hiring process of all potential employees (background checks, references, schedule interviews, drug screening, ID badges & door access cards) and ensure all new hire paperwork is completed in a timely manner.
• Submit Child Abuse and Neglect (CAN) checks on all Children’s Services and D/ID staff.
• Process all transfer and status changes, as well as degree and licensure salary increases, ensuring all necessary follow-up actions are completed.
• Process unemployment claims and complete necessary paperwork.
• Manages the licenses and credentials of all new and current employees.
• Process American Medical Association (AMA) and National Practitioner Data Bank (NPDB) checks on all physicians, physician assistants and nurse practitioners.
• Administers health/benefit plans including enrollments, changes and terminations.
• Processes required insurance documents through our benefits portal to ensure accurate record keeping and proper deductions.
• Maintain Contract/Volunteer/Student database and files.
• Maintain the driver’s insurance list and complete driving record checks annually or as needed.
• Process requested verifications of employment.
• Maintain compliance with all program audits and related requirements, including the processing of Administrative Office of the Courts (AOC) background checks and the Child Abuse and Neglect (CAN) checks.
• Complete quarterly reports for professional staff meetings.
• Performs customer service functions by answering employee requests and questions.
• Sit in on and transcribe notes taken during employee meeting with the Human Resources Director.
• Perform random drug screenings regularly or as needed.
• Assist current/prospective employees with any/all personnel issues.
• Makes photocopies, faxes documents and performs other clerical functions.
• Assists or prepares correspondence and processes mail.
• Maintain confidentiality of sensitive information.
• Other duties may be assigned as needed.