Human Resources Coordinator

Responsibilities:

• Serve as the primary HR point of contact for corporate and field teams. Manage day-to-day HR activity with varying needs, supporting a wide range of workforce segments.
• Support onboarding efforts for new hires, coordinating pre-employment steps, orientation and onboarding, system access, and deployment logistics for high-volume workforce ramp-ups.
• Support offboarding efforts for departing employees, coordinating exit procedures, system access deactivation, and asset recovery.
• Partner with IT and Facilities to ensure smooth setups for new hires and seamless offboarding for departures.
• Provide HR support for field-based and craft personnel, including onboarding, policy guidance, job changes, and issue resolution. Build trust with frontline supervisors and project teams.
• Execute employee lifecycle transactions (hires, terminations, transfers, compensation changes, etc.), ensuring data accuracy within Oracle HCM and timely communication with key stakeholders.
• Monitor adherence to internal policies and external regulations. Support development and improvement of SOPs, HR workflows, and policy documentation.
• Draft clear and compliant HR communications such as notifications to employees related to promotions, rate changes, transfers, etc.
• Guide employees through leave processes including FMLA, STD/LTD, and ADA accommodations, balancing compliance with empathetic support.
• Keep our HR operations running smoothly every day, ensuring accuracy, compliance, and a seamless experience for all team members.
• Be a trusted point of contact for employees, providing timely, friendly, and solutions-focused HR support.
• Enter, update, and maintain accurate employee data in HR system of record and related databases, ensuring data integrity, confidentiality, and compliance with company and legal requirements.
• Maintain accurate and confidential employee records, including employment and consulting contracts, helping keep our people data organized and compliant.
• Create a positive first impression by coordinating onboarding activities, gathering required documentation, facilitating orientations, and ensuring new hires have everything they need from day one.
• Support in creating employee communications, such as change of employment condition letters, offboarding letters, etc.
• Support ongoing compliance programs such as drug & alcohol screenings, trainings and policy adherence.
• Help organize and support wellness, inclusion, and belonging initiatives—creating opportunities for team members to connect, grow, and feel valued.
• Prepare regular and ad hoc HR reports, using insights to support better decisions and continuous improvement.
• Contribute to broader HR projects, trainings and initiatives that promote engagement, growth, and operational excellence.
• Deliver every task with a focus on people—ensuring HR services are not only timely and accurate but also meaningful and supportive.

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development

Knowledge/ Qualification/ Training/ Certification:

• Associate or Bachelor’s Degree in Human Resources preferred or related field with 2+ years Human Resources support experience.
• Understand Employment Standards and HR best practices.
• Adapt quickly to shifting priorities and high-paced environments.
• Experience with HRIS systems (Oracle is preferred).

Communication:

• Excellent command of the English language in both oral and written communication and skills.
• Fluency in Spanish is a plus but not required.

Behavior/ Core Competencies:

• Proven organizational skills.
• Detailed oriented.
• Maintains high level of confidentiality.
• Strong interpersonal skills.
• Proven problem solver, results focused, self-motivated and strong customer service skills.
• Proven process and procedure development skills.
• MS Office (Excel, Word and PowerPoint) proficiency required.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.