Human Resources Coordinator

Job Summary

MCIS is seeking an HR Coordinator to join our team at the Dallas main office. This role plays a key part in ensuring smooth HR processes, compliance, recruitment coordination, and a positive employee experience. The position requires strong organizational skills, attention to detail, bilingual proficiency in Spanish, and the ability to thrive in a fast-paced, growing environment. This HR Coordinator supports the entire employee lifecycle by coordinating onboarding, maintaining employee records, processing personnel actions, ensuring HR compliance, supporting payroll-related activities, and providing outstanding customer service to employees and leadership.

Essential Duties and Responsibilities

New Hire Processing & Onboarding

Responsible for managing the full onboarding process from offer acceptance through orientation, ensuring new employees are compliant, properly entered into HR systems, and prepared for a successful start.

• Coordinate pre-employment activities including new hire paperwork, onboarding packets, and required documentation.
• Track completion of employment forms and follow up with candidates regarding outstanding items.
• Initiate and monitor pre-employment screenings, including criminal background checks, employment eligibility verification, and other required clearances.
• Verify professional credentials, certifications, licenses as required for specific positions.
• Complete Form I-9 verification and maintain compliance with federal employment eligibility requirements.
• Submit and monitor E-Verify cases as applicable.
• Accurately enter employee information into the HRIS, including job title, department, supervisor, compensation, and employment status details.
• Establish and maintain electronic personnel files in accordance with organizational policies and legal requirements.
• Coordinate new hire orientation and onboarding schedules.
• Partner with hiring managers, IT, facilities, and security teams to ensure equipment, system access, and workspace arrangements are completed prior to an employee's start date.
• Serve as a primary point of contact for new hires during the onboarding process.

Employee Lifecycle & Personnel Administration

Responsible for processing personnel actions and maintaining accurate employee records throughout the employment lifecycle.

• Process employee status changes including promotions, transfers, reclassifications, demotions, department changes, and supervisor updates.
• Coordinate and process compensation changes, including salary increases, stipends, supplemental pay, and other pay adjustments.
• Review personnel action requests for completeness, accuracy, appropriate approvals, and funding verification prior to processing.
• Update employee job updates, pay classifications, and organizational assignments within the HRIS.
• Process employment status changes, including full-time/part-time conversions and exempt/non-exempt classifications.
• Coordinate employee transfers between departments or locations, ensuring accurate records and timely communication with stakeholders.
• Maintain employee demographic and personal information, including address changes, name changes, emergency contacts, direct deposit information, and dependent updates.
• Work closely with Payroll and Finance teams to ensure all employee changes are processed accurately and reflected in payroll systems.
• Assist in researching, resolving, and reconciling HR and payroll discrepancies.

HR Operations & Administrative Support

Provide administrative and operational support for HR functions while delivering exceptional customer service to employees and management.

• Serve as a primary point of contact for the HR department by responding to employee inquiries, monitoring shared inboxes, answering phone calls, and directing requests appropriately.
• Prepare, edit, proofread, and distribute HR-related documents, reports, correspondence, and communications.
• Maintain employee records and ensure compliance with organizational record retention requirements.
• Support HR audits, compliance reviews, and reporting initiatives by maintaining accurate documentation and records.
• Provide cross-functional support to other HR team members during periods of high volume, special projects, or absences.
• Participate in HR initiatives, process improvements, system implementations, and special projects.
• Collaborate with Talent Acquisition Payroll and other departments to support organizational objectives.
• Perform additional duties and responsibilities as assigned.

Knowledge, Skills, and Abilities (KSAs)

• Working knowledge of human resources practices, employee recordkeeping requirements, and applicable federal, state, and local employment laws.
• Experience utilizing Human Resources Information Systems (HRIS), applicant tracking systems (ATS), and electronic personnel file management systems.
• Strong knowledge of recruitment tools, applicant tracking systems, and sourcing techniques.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong attention to detail with a high level of accuracy in data entry, document management, and recordkeeping.
• Excellent written and verbal communication, interpersonal, and organizational skills, with the ability to effectively interact with employees, managers, candidates, and external partners.
• Ability to manage multiple tasks and priorities while meeting deadlines in a fast-paced environment.
• Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion.
• Strong customer service orientation and commitment to providing exceptional support to employees and stakeholders.
• Ability to work independently while collaborating effectively within a team environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• Knowledge of recruitment tools, applicant tracking systems, and sourcing techniques.
• Bilingual in English and Spanish (REQUIRED).
• Excellent communication, interpersonal, and organizational skills.
• Ability to manage multiple priorities and work in a fast-paced environment.

Schedule

• In office, Monday through Friday.
• May require extended hours and occasional weekends based on business needs.

Travel Requirements

• Occasional travel may be required to support hiring events, job site visits, onboarding, or other company locations.
• Willingness to travel: 25% (Required).

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Mission Critical interior Solutions, Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.

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