Human Resources Coordinator
Posted
- Prepare new hire onboarding and send, track and follow up on onboarding paperwork, including offer letters, I-9 and tax forms, and benefits enrollment.
- Coordinate pre-employment steps such as background checks, drug screens and required documentation, and keep hiring managers informed of status. Pre-employment drug screens to include DOT/USCG.
- Schedule and help run new-hire orientation, and coordinate first-day logistics with IT, facilities and department managers.
- Assist in prescreening of applicants and maintain ATS system in UKG Ready.
- Assist HR Manager, Sr. HR generalist and CHRO with administrative HR duties.
- Set up and maintain new-hire records in the HR system, and check that every file is complete and accurate.
- Other duties as assigned
- 2+ or more years of experience in an HR assistant, HR coordinator or administrative role, ideally supporting onboarding and recruiting.
- Exposure to an applicant tracking system (ATS) is required; UKG Ready experience is strongly preferred.
- Associate’s degree in human resources, Business Administration or a related field preferred, or equivalent experience.
- Working knowledge of the onboarding process, including I-9 and new-hire documentation.
- Comfortable conducting phone pre-screens and communicating clearly and professionally with candidates and employees.
- Strong attention to detail and the ability to keep accurate employee and candidate records.
- Ability to manage multiple tasks and deadlines at once, such as open requisitions, onboarding checklists and interview scheduling.
- Discretion with confidential information, including personnel, compensation and background-check data.
- Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
- Excellent written and verbal communication skills.
- Able to work on-site at our Fort Lauderdale headquarters, Monday to Friday, 8:30 a.m. to 5:00