Human Resources Coordinator

Position Summary
The HR Coordinator will play a key role in supporting the day-to-day HR operations of an Infrastructure Services organization, with primary responsibility for new hire onboarding and orientation, maintaining the Human Resources Information System (HRIS), managing Form I-9 compliance, and processing office orders/supplies. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Onboarding & Orientation

Coordinate and lead new hire onboarding, including scheduling, paperwork, and welcome materials
Conduct new employee orientation sessions covering company policies, benefits, and culture
Partner with hiring managers and IT to ensure new hires have equipment, system access, and workspace ready on day one
Serve as the primary point of contact for new employees during their first weeks
Track onboarding completion and gather feedback to improve the process

HRIS Administration

Maintain accurate and up-to-date employee records in the HRIS
Process new hire, termination, and change-of-status transactions
Generate HR reports (headcount, turnover, compliance) as requested
Audit data regularly to ensure accuracy and compliance
Serve as a resource for employees and managers on HRIS self-service functions

I-9 & Compliance

Complete, verify, and maintain Form I-9s for all new hires in accordance with federal requirements
Monitor expiration dates and re-verify work authorization as needed
Maintain organized, audit-ready I-9 files
Stay current on changes to I-9 and E-Verify requirements

Office Administration

Process and track office supply orders and vendor requests
Maintain relationships with office vendors and suppliers
Monitor inventory levels and budget for office supplies
Support general office operations as needed

General HR Support

Assist with HR projects, events, and initiatives as assigned
Respond to employee inquiries regarding policies, procedures, and benefits
Support recordkeeping and filing in compliance with company and legal standards
Maintain confidentiality of sensitive employee information

Qualifications
Required

Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience)
1–3 years of experience in an HR support, coordinator, or administrative role
Working knowledge of I-9 compliance and employment verification processes
Experience with HRIS platforms (e.g., ADP, Workday, UKG, Paycom, or similar)
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong written and verbal communication skills
High attention to detail and accuracy
Ability to handle confidential information with discretion

Preferred

Experience in the construction, infrastructure, or engineering services industry
SHRM-CP, PHR, or equivalent certification (or in progress)
Familiarity with E-Verify systems
Previous union experience

Core Competencies

Organization & Time Management
Customer Service Orientation
Attention to Detail
Discretion & Confidentiality
Multitasking in a Fast-Paced Environment

Knowledge, Skills, and Abilities

Knowledge of federal and local labor laws and requirements
Knowledge of E-Verify and related processes
Knowledge of general Human Resources practices, including onboarding, terminations, and changes of status
Skilled in data entry, document management, and auditing practices
Skilled problem solver
Ability to communicate both verbally and in writing to diverse audiences
Ability to receive direction in both verbal and written forms
Ability to maintain confidentially
Ability to stand, bend, lift up to 25 pounds, and twist as needed

To Staffing and Recruiting Agencies: Our company does not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited CVs or applications and explicitly reserve the right to contact candidates presented in such unsolicited CV or application.

All applicants who are offered employment with Thayer Power & Communication Line Construction Co., LLC (TPC), will be subject to a background investigation and drug test. Offers of employment are contingent on the successful completion of a background investigation and drug test conducted in accordance with TPC Policy and state law.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, color, national origin, sexual orientation, age, disability, or veteran status. In addition to federal law requirements, TPC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.