HUMAN RESOURCES & EXECUTIVE ASSISTANT

Job Summary

The Human Resources & Payroll Assistant provides administrative and operational support to the Human Resources Department, with primary responsibility for payroll processing, employee timekeeping, and maintenance of confidential personnel and payroll records.

This position works closely with the Director of Human Resources, the CEO and other members of management to coordinate administrative activities. Responsibilities include preparation and distribution of Board of Directors packets, Audit Committee packets, Asset-Liability Committee (ALCO) packets, Bond Portfolio balancing and preparation of other committee minutes.

The successful candidate must demonstrate exceptional dependability, confidentiality, accuracy, organizational skills, and the ability to manage multiple priorities and meet established deadlines.

Essential Functions and Responsibilities

Payroll and Timekeeping Administration

• Manage employee timecards and the timekeeping database.
• Process biweekly or other scheduled payroll accurately and in accordance with established deadlines and procedures.
• Review and verify employee timekeeping records, including hours worked, leave usage, overtime, and applicable adjustments.
• Research and resolve payroll and timekeeping discrepancies in coordination with employees, managers, and the Director of Human Resources.
• Maintain accurate payroll records and assist with payroll-related reporting and reconciliations.
• Assist with employee status changes, including new hires, terminations, compensation changes, and other payroll-related updates.

Human Resources Administration

• Assist in maintaining accurate and confidential personnel files, payroll records, and employee documentation.
• Maintain employee records and databases, ensuring information is current and properly documented.
• Assist with onboarding and offboarding processes and related employee documentation.
• Assist with the development, maintenance, and improvement of HR forms, procedures, recordkeeping systems, and administrative processes.
• Help support employee benefits administration and respond to routine employee questions or direct inquiries to the appropriate resource.
• Assist with coordinating employee training, recognition initiatives, and wellness programs.

Executive and Board Support

• Work closely with the CEO on Bond Portfolio, transactions and balancing.
• Prepare, organize, and distribute Board of Directors meeting packets and supporting documentation.
• Prepare and distribute Audit Committee and Asset-Liability Committee (ALCO) packets, ensuring accuracy, completeness, and timely delivery.
• Attend designated committee meetings and accurately record, prepare, and distribute meeting minutes.

Benefits

Benefits include medical, dental, and vision insurance, a 401(k)-retirement plan, and paid leave. Pay DOE.

Additional Responsibilities

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all duties or qualifications. Additional responsibilities may be assigned as organizational needs arise.