Human Resources Generalist

Position Summary

The Human Resources Generalist provides day-to-day support for the agency's human resources functions and assists in the effective administration of HR programs, policies, and procedures. This position is responsible for supporting recruitment and onboarding activities, benefits administration, employee records management, compliance monitoring, employee relations support, and training coordination. The HR Generalist works closely with employees, supervisors, and leadership to ensure consistent application of HR policies, maintain accurate records, and support a positive and compliant work environment.

Duties & Responsibilities

Employee Relations & HR Support

• Serves as a resource for employees regarding HR policies, procedures, benefits, and employment-related questions.
• Provides routine guidance to supervisors and employees on workplace policies and practices.
• Assists in addressing employee concerns and refers complex issues to the Human Resources Director.
• Participates in employee disciplinary meetings, investigations, and termination processes as requested.
• Maintains confidentiality of personnel, medical, and organizational information in accordance with agency policy and applicable laws.
• Supports employee engagement initiatives, recognition activities, and staff communication efforts.

Recruitment & Onboarding

• Assists with recruitment activities including job postings, applicant tracking, resume screening, interview coordination, and candidate communications.
• Works closely with hiring managers and the Human Resources Director throughout the hiring process.
• Conducts initial candidate screenings and participates in interviews as assigned.
• Coordinates pre-employment requirements including background checks, drug screenings, fingerprinting, employment verification, and motor vehicle record checks.
• Facilitates onboarding activities and new employee orientation.

Benefits & Leave Administration

• Assists employees with benefit enrollment, benefit changes, and general benefit questions.
• Maintains benefits records and processes enrollment and status change documentation.
• Coordinates annual open enrollment activities and employee communications.
• Assists with administration of health insurance, retirement plans, and other employee benefit programs.
• Tracks employee leave requests and maintains related documentation in accordance with agency policies and applicable regulations.

Employee Records & HR Administration

• Maintains personnel files and HR records in accordance with regulatory and agency requirements.
• Conducts periodic audits of personnel files, licensure records, certifications, and required employment documents.
• Processes employee status changes, transfers, promotions, separations, and compensation-related documentation.
• Prepares employee hiring, separation, and change notices and distributes information to Payroll and Finance as appropriate.
• Maintains HR databases and employee information systems to ensure accurate employee records.
• Assists with preparation of reports, audits, surveys, and compliance-related documentation.

Compliance & Policy Administration

• Maintains working knowledge of applicable federal, state, and local employment laws and regulations.
• Assists with ensuring compliance with employment, licensing, accreditation, and agency requirements.
• Supports implementation and communication of personnel policies, procedures, and handbook updates.
• Maintains required documentation related to employment eligibility, licensure, certifications, and training requirements.

Performance Management & Training Support

• Tracks performance review completion and maintains related documentation.
• Coordinates employee training schedules and maintains training records.
• Assists with planning and administration of staff development and in-service training programs.
• Monitors completion of mandatory training requirements and notifies supervisors of outstanding requirements.

General Administrative Responsibilities

• Aids in the tracking and assignment of IT equipment including laptops, phones, id badges
• Prepares and submits departmental expense reports and related documentation.
• Participates in departmental and agency meetings as assigned.
• Maintains professional knowledge through continuing education, training, and professional development opportunities.
• Provides administrative support to the Human Resources Director and department as needed.