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MEMIC

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Human Resources Generalist

The HR Generalist provides broad operational support across the Human Resources function, with responsibility for leave management, HRIS reporting, employee data administration, onboarding, orientation, offboarding, record retention, and recruitment support. This role serves as a reliable resource for employees, managers, HR Business Partners, and the broader HR team by ensuring HR processes are accurate, timely, compliant, and employee focused.


Principal Duties and Responsibilities:
* Enter, maintain, audit, and validate employee data in HR systems, ensuring accuracy, completeness, confidentiality, and consistency across employee records, dashboards, and reporting tools.
* Coordinate onboarding activities for new employees and interns, including documentation, welcome communications, required forms, internship program support, and related employee setup activities.
* Prepare, maintain, and distribute HRIS reports and dashboards, including headcount, turnover, new hire, termination, leave management, compliance, and other workforce reports as requested.
* Support HRIS workflow improvements, employee lifecycle transactions, tracking tools, and process enhancements to improve accuracy, efficiency, and reporting capability.
* Maintain employee personnel records, HR files, filing systems, and related documentation in accordance with company policies, legal requirements, and retention schedules.
* Assist with HR audits, compliance requests, employment law update tracking, and documentation needs by organizing, retrieving, reviewing, and validating employee records.
* Assist with the administration of employee leaves of absence, including intake, tracking, documentation, communication, and coordination with third-party administrators, managers, employees, payroll, and benefits partners.
* Partner with the T&TD team to support annual training rollout, track completion, and assist with required follow-up to ensure team members complete assigned training.
* Assist with recruitment for entry-level roles, including job postings, candidate screening, interview coordination, candidate communication, offers, background checks, reference checks, and pre-employment documentation.
* Support Employment Practices Liability Insurance program administration, including claim intake, reconciliation, payment processing, internal tracking, and coordination with HR, legal, finance, and insurance contacts.
* Plan, coordinate, and support quarterly employee engagement activities, including communications, logistics, participation tracking, and follow-up as needed.
* Maintain HR-related social media content and monitor/respond to employment, recruiting, and social platform reviews in a timely, professional, accurate, and brand-consistent manner.
* Serve as backup to the Payroll and Benefits Specialist.


Minimum Knowledge, Skills and Abilities:
* Two or more years of HR experience, preferably in a generalist, HR coordinator, or HR operations role.
* Experience with HRIS data entry, reporting, employee records, onboarding, offboarding, and recruitment coordination.
* Working knowledge of employment laws, leave administration practices, record retention requirements, and HR compliance obligations.
* Experience handling confidential information with discretion and sound judgment.
* Proficiency with Microsoft Office applications, HR systems, reporting tools, and online recruiting or social media platforms.
* HR certification such as SHRM-CP or PHR preferred but not required.
* Maintain a high level of professionalism, accuracy, responsiveness, and customer service in all HR interactions.
* Strong attention to detail and commitment to data accuracy.
* Excellent organizational skills with the ability to manage multiple priorities, and deadlines.
* Clear, professional written and verbal communication skills.
* Customer-service mindset and ability to build positive relationships with employees, managers, vendors, and HR colleagues.
* Comfort working independently while collaborating effectively within a team environment.

MEMIC is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, national origin, ancestry, age, disability, genetics, gender identity, veteran's status, sexual orientation, or any other characteristic protected by law. Additionally, we are committed to providing an inclusive and accessible recruitment experience for all candidates. If you need a reasonable accommodation during the interview process, please contact us at [email protected].

To ensure an equitable and authentic interview process, candidates should not use AI or chatbot tools during the live interview or phone screen. We welcome any preparation you choose to do beforehand, but all responses shared during the interview must be your own.

Note: MEMIC does not offer Stem-OPT EAD Extension for this role.

MEMIC's Job Applicant Privacy Notice

Check out our benefit offerings here! Targeted salary range: $60-$75,000

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What this application asks

greenhouse

First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location

  • 1. Are you legally eligible for employment in this country? choose one
  • 2. Will you require MEMIC immigration sponsorship now (for example H-1B sponsorship, Form I-983 training plan, etc.)? choose one
  • 3. Will you require MEMIC immigration sponsorship in the future? choose one
  • 4. What is your desired annual salary? If your desired compensation falls between ranges, please multi select. choose any
  • 5. If you are under 18, can you furnish a work permit? choose one
  • 6. What is the highest level of education you have completed? choose one
  • 7. What state do you reside in? choose one
  • 8. Will you relocate if the job requires it? choose one
  • 10. Are you able to perform the "essential functions" of the job for which you are applying (with or without reasonable accommodation)? choose one
  • 11. Have you entered into an agreement with any former employer or other party (such as a noncompetition agreement) that might, in any way, restrict your ability to work for our company? choose one
  • 12. Have you ever been employed here before? If so, what dates?
  • 13. I hereby certify that the information contained in the employment application I submit to Maine Employers’ Mutual Insurance Company, hereinafter referred to as (“MEMIC”) or (“the Company”) is true and complete to the best of my knowledge. I understand that material omissions or falsification of this application may result in my disqualification from consideration for employment or dismissal from employment. I understand that the information I provide will be processed in accordance with MEMIC’s Job Applicant Privacy Notice (https://www.memic.com/job-applicant-privacy-notice). understand that my employment is subject to a satisfactory check of references. I authorize MEMIC and/or its designees the right to investigate the information given and to secure additional information, if necessary. I authorize my previous employers, educational institutions and all other individuals and organizations listed in this application form to provide information about my employment, work habits and character. I agree that MEMIC, and/or its designees and my previous employers, educational institutions and all other individuals and organizations listed in this application form will not be held liable in any respect if an employment offer is not made, is withdrawn, or my employment is terminated because of furnishing necessary information incident to the employment process. I understand that MEMIC is in no way obligated to provide employment and I am in no way obligated to accept employment, if offered. This application does not bind either party, and the statements contained herein do not constitute and should not be interpreted to constitute any sort of contract of employment for a specific period of time. I understand this application for employment is valid for 30 days only. Consideration for employment after 30 days requires a new application. I understand that upon offer and acceptance of a position with MEMIC, I will be required to provide documentation establishing my identity and eligibility to be legally employed in the United States. I understand that employment at MEMIC is employment at will. Employment may be terminated with or without cause at any time by me or by the Company. Terms and conditions of employment with MEMIC may be modified at the sole discretion of the Company with or without cause and with or without notice, except as may be required by law. I also understand that other than the President of the Company, no one has the authority to make any agreement for employment other than for employment at will or to make any agreement limiting the Company’s discretion to modify terms and conditions of employment. MEMIC is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person’s race, national origin, color, religion, age, gender, sexual orientation, gender identity or expression, disability, genetic information, military and veteran status, or any other protected status under applicable federal, state or local law. If you agree to the above, please type your first and last name and today's date.

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