HUMAN RESOURCES MANAGER

Summary

The Human Resources Assistant plays a crucial role in supporting the Human Resources department in various administrative and operational tasks.

Essential Functions

Benefits Administration

• Administer employee benefit programs including medical, dental, vision, life insurance, disability, and wellness plans.
• Assist employees with benefit enrollment, qualifying life events, and general benefits inquiries.
• Coordinate with our benefit broker to resolve benefits matters.
• Support annual open enrollment process, including communications and system updates.

Leave Management

• Manage employee leaves of absence including FMLA, CFRA, ADA, personal, and other state-mandated leaves.
• Maintain accurate leave tracking and documentation in accordance with policy and applicable laws.
• Communicate leave status, return-to-work dates, and accommodations with employees and supervisors.

401(k) & Compliance

• Administer 401(k) plan including enrollments, changes, and employer contributions.
• Prepare and submit required reports and audits (401(k), ACA, EEO-1, etc.).
• Maintain compliance with federal and state employment regulations.
• Complete annual IPEDS reporting with Chief Student Finance Officer

Onboarding

• Manage the day-to-day onboarding process and oversees the HR Assistant and HR Generalist meeting deadlines, which includes new hire paperwork, background checks, and orientation.
• Ensure completion and accuracy of I-9 documentation and personnel files.

Employee Records & HR Audits

• Maintain and audit employee files (electronic) to ensure accuracy and compliance.
• Perform regular internal audits of HR systems and documentation.
• Work with the campuses to ensure the HR portion of the ACCSC/COE files are updated
• Maintain confidentiality and data integrity of all employee information.

Employee Relations & Support

• Respond to employee inquiries regarding policies, procedures, and HR systems.
• Support managers with employee life-cycle events such as promotions, transfers, and separations.
• Participate in HR projects and initiatives to improve departmental processes and engagement.