Human Resources & Office Administrator

This position is responsible for :

Coordinates, administers, and monitors the day-to-day human resource operations for a large Corps including personnel records, promotions, transfers, terminations, grievances, worker’s compensation, pension and health plan matters; compiles, submits and maintains appropriate records with Divisional Headquarters including records requiring Divisional Finance Board approval.

Key Responsibilities :

• Monitors employee time and attendance records; audits available leave balances for employees in accordance with established policies; advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues; corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee; ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines
• Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.
• Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
• Audits monthly enrollments, terminations, and changes to the Corps’ billing statement for The Salvation Army Health Plan for Divisional Headquarters.
• Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
• Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.
• Manages the administrative functions of the Corps’ Affirmative Action Program; ensures AAP requirements are followed during the recruitment process and that updates to the recruiting system are made in an efficient and timely manner.
• Prepares and analyzes required annual AAP reports for the Corps location; ensures proper formatting, accuracy and reliability of data; ensures all necessary reports are submitted in accordance with established deadlines; advises/corrects as necessary to preserve integrity of information

Physical Requirements & Working Conditions:

• Ability to meet attendance requirements.
• Ability to read, write, and communicate the English language.
• Ability to perform mathematical calculations.
• Ability to sort and file documents alphabetically and numerically.
• Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
• Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
• Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
• Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Benefits:

• Health Insurance
• Voluntary Life Insurance
• PTO
• Holiday Pay
• Aflac Policies