Human Resources - Payroll Admin & Benefits Coordinator

Payroll Admin & Benefits Coordinator
Salary: $55K- $63K
Medical, Dental, Vision, 401(k) & Paid PTO

Job Description:
We are looking for a detail-oriented Payroll & Benefits Coordinator to support the accurate and timely processing of payroll and benefits across multiple entities and properties. Working closely with our Payroll Administrator, operations team, and accounting department, you will handle payroll processing, employee status and compensation changes, new hire and termination paperwork, benefits and 401(k) processing, bank reconciliations, and payroll recordkeeping. This is a great opportunity for someone who enjoys accuracy, organization, and being a trusted resource for employees.
Responsibilities:

• Payroll Processing: Process multi-entity payroll and special payrolls, including affordable housing and other designated properties. Prepare payroll chargebacks and track payments from properties.
• Compensation & Status Changes: Process compensation changes, secondary work assignments, and employee status change forms accurately and on time.
• Benefits & 401(k): Process 401(k) contributions and employer match, and support benefits deductions and vendor billing (e.g., Voya, BCBS).
• New Hire Audits & Onboarding: Audit new hire entries in the payroll system for accuracy, create employee files, and scan and file new hire documents.
• Terminations & Records: Prepare termination letters, move terminated employees to inactive status (employee files and I-9s), and manage I-9 retention and destruction per federal guidelines.
• Reconciliation & Accounting: Pull monthly bank statements, reconcile cleared payroll checks, report uncleared checks to the state as unclaimed property, review payroll burden calculations, and enter journal entries as needed.
• Payroll Accounts Payable: Scan, file, and process payroll-related vendor invoices
• Recordkeeping: Scan and file all payroll paperwork, ensuring records are complete, organized, and kept confidential.
• HR & Recruiting Support: Assist with recruiting follow-up and new hire communications, including drug screen/background check requests, offer letters, and new hire forms, and help with maintenance team setup as needed.

Qualifications:

• Experience: 1–3 years of payroll, benefits, or HR administration experience; multi-entity payroll experience a plus.
• Education: High school diploma or equivalent required; associate or bachelor’s degree in business, accounting, HR, or a related field preferred.
• Systems: Experience with payroll software (Dayforce preferred) and proficiency in Microsoft Office, especially Excel.
• Accuracy: Excellent attention to detail in data entry, calculations, and reconciliations.
• Organization: Strong organizational and time management skills to meet recurring payroll deadlines.
• Confidentiality: Discretion and good judgment handling sensitive employee and compensation information.
• Communication: Clear, professional written and verbal communication with employees, property teams, vendors, and accounting.
• Knowledge: Basic understanding of payroll laws, I-9 requirements, and benefits deductions; property management experience a plus.