Human Resources Recruitment and Administrative Assistant

Position Purpose:

The HR Recruitment and Administrative Assistant provides administrative support to the Human Resources department and assists with a variety of departmental duties and responsibilities. This position will work closely with the HR Recruitment and Onboarding Administrators to support various aspects of recruitment and onboarding processes for prospective employees. The position will also provide administrative and reception support to the Front Desk, including scheduled Front Desk coverage and maintaining a professional, welcoming environment for employees, guests, visitors, and callers.

Essential Duties:

• Provide administrative support to the Human Resources department as needed.
• Assist the HR Recruitment and Onboarding Administrators with various administrative tasks related to recruitment and onboarding processes.
• Support recruitment activities throughout the pre-employment process.
• Assist with job posting notifications and related updates.
• Update employee job descriptions and position information as needed.
• Support various HR Committee activities, including communicating with departments and hiring managers, preparing personnel discussion agendas, compiling reports, and creating and printing meeting materials and binders.
• Assist the Onboarding Administrator with various onboarding activities related to New Hire Orientation.
• Maintain accurate Human Resources records related to employee status.
• Coordinate and schedule meetings, training sessions, and appointments.
• Participate in administrative staff meetings, seminars, and other departmental activities.
• Provide Front Desk reception support and coverage as scheduled, helping maintain a positive, professional, and welcoming environment for employees, guests, visitors, and callers.
• Maintain availability to provide coverage for early and/or late Front Desk hours as needed.
• Assist with employee recognition activities and responsibilities.
• Order and maintain office supplies.
• Assist with volunteer management and recognition activities.
• Manage guest identification and badge issuance.
• Perform other office and administrative duties as assigned.