Human Resources Representative

Position Summary: Human Resources Representative will provide assistance and support to the Human Resources Department

SPECIFIC DUTIES:

Responsible for learning and implementing all aspects of community works/Minds Matter LLC philosophical principles.

Employee Relations & Support: Answer day-to-day employee questions about company policies, benefits, and workplace procedures.

• Ensures all inquiries and telephone calls to the HR Department are appropriately prioritized and handled in a professional and timely manner. Collaborates with HR team members to appropriately refer inquiries or to determine best course of action and response. Follows-up as necessary. Liaise with employees, supervisors, managers, co-workers in problem resolution.

Recruitment & Onboarding: Assists with onboarding administration tasksProcess, review and maintains pre-employment offer processing, which includes background checks, reference checking, regret letters and complete all other HR forms as applicable.

• Maintains and processes all I-9 forms and enters online submission of new hire state and E-Verify I-9 reporting
• ​​​​​​​Assists with facilitating new-hire Orientation

Data & Record Management: Maintain accurate employee files and update data inside Human Resources Information Systems (HRIS).

• Responsible for all HR Department records and filing. Maintains, active, and termination files as directed. Responsible for storing and retrieving files

Policy Compliance: Ensure company practices align with labor laws, equal employment opportunity (EEO) guidelines, and safety regulations of EEOC and OSHA Report on an annual basis.​​​​​​​

• Assist with annual audits an ensuring electronic personnel files are maintained in compliance

Administrative Operations: Process paperwork for leaves, transfers, promotions, and offboarding. Handles a high degree of confidential information and ensure that such information is communicated and/or maintained in an appropriate and professional manner at all times.

• Acts as HRIS subject matter expert and liaison with the vendor.
• Partners with Payroll administrator on bimonthly payroll reporting and exceptions.

Competencies

1. Excellent written and communication skills
2. High degree of confidentiality
3. Exceptional organizational skills, demonstrated success and willingness to work in a multi-task environment
4. Pays attention to detail and follow through
5. Excellent verbal and written communication skills.
6. Ability to meet deadlines.
7. Proficient in Microsoft Office products
8. Excellent Interpersonal skills