Human Resources Specialist

POSITION SUMMARY

Responsible for providing support to the Human Resources Manager in functional areas of a human resources department, which may include but not limited to recruitment, onboarding/orientation, personnel records maintenance, payroll, benefits administration, etc.

ESSENTIAL FUNCTIONS

• Provide administrative support through recruitment process.
• Coordinate drug screenings and background checks for employees.
• Perform onboarding, orientation, and new hire processing.
• Maintain personnel files, including medical files, I-9s, and confidential files and appropriate retention and destruction guidelines.
• Assist in the administration of benefit plans (medical, dental, life, disability insurance) and retirement plan (401k) to ensure compliance with all laws and company policies.
• Inputs new employee information, terminations, and employee changes into HRIS and Benefits system.
• Coordinates and organizes open enrollment communications and election process.
• Assists in the administration of Cobra, Short Term Disability leave and Family Medical Leave to ensure compliance and consistency with all government regulations.
• Assist in reporting, maintaining and monitoring workers compensation case files; follow up on open claims.
• Assist in compiling and preparing reports and documents pertaining to personnel activities.
• Track, maintain, and monitor HR data and provide necessary reports as needed.
• Assist in the implementation of company policies throughout the organization.
• Support internal and external HR-related inquiries or requests.
• Serve as a liaison between brokers, and retirement and payroll vendors.
• Assist in HR Audits for proper compliance and accuracy.
• Carry out other HR related administrative duties as assigned by management.

SKILLS & ATTRIBUTES

• Ability to maintain confidentiality and discretion.
• Microsoft Word, Excel and Outlook required.
• Highly motivated, engaged, results oriented and committed individual who has an interest and background in Human Resources.
• A strong sense of urgency and the ability to prioritize and meet deadlines.
• Ability to establish a high level of trust and credibility in the organization; confidentiality and discretion are essential.
• Must have the capability to effectively multi-task.
• Exude a high level of professionalism and positive attitude.
• Understanding of principles and practices of applicable state and federal employment laws preferred.

• Capacity for listening, dealing with confrontation, and overcoming objections.
• Excellent verbal and written communication skills.
• Works with the team; contributes to positive team environment; welcomes feedback.
• Approaches others in a tactful manner; Reacts well under pressure; Accepts and adapts to frequent change.
• Works with integrity and ethically; supports organization’s culture, goals, and values.
• May perform light office duties including but not limited to filing, making copies, and scanning.