HVAC Parts Coordinator

Position Summary

The Parts Coordinator is responsible for overseeing the procurement, inventory management, storage, distribution, and tracking of HVAC and plumbing parts, equipment, and materials. This role ensures technicians have the necessary parts available to complete service calls and installations while maintaining accurate inventory levels, controlling costs, and fostering strong vendor relationships.

Key Responsibilities

• Maintain accurate inventory levels of HVAC and plumbing related parts and equipment.
• Monitor stock quantities and establish minimum/maximum inventory levels.
• Investigate and resolve inventory discrepancies promptly.
• Organize warehouse and storage areas to ensure efficient retrieval and accountability of materials.
• Source and purchase parts, equipment, and supplies from approved vendors.
• Negotiate pricing, rebates, warranties, and delivery schedules.
• Maintain strong relationships with suppliers and distributors.
• Monitor vendor performance regarding pricing, quality, and delivery times.
• Ensure timely delivery or staging of parts for scheduled service and installation jobs.
• Communicate parts availability and expected delivery timelines to operations and service teams.
• Process returns, warranty claims, and core returns with vendors.
• Ensure compliance with company safety policies and procedures.
• Utilize inventory management, purchasing, and ERP/service management software.
• Track inventory turnover, stockouts, obsolete inventory, and purchasing trends.
• Recommend process improvements to increase efficiency and reduce costs.