HVAC Project Manager

Position Overview

Why This Opportunity Stands Out

• Own commercial HVAC projects across the complete project lifecycle.
• Work on a diverse mix of commercial and industrial HVAC applications.
• Combine technical HVAC knowledge with project leadership, financial management, and customer interaction.
• Continue developing your expertise through paid training, tuition reimbursement, and professional development assistance.
• Join a role with meaningful responsibility for project performance, customer satisfaction, and successful field execution.

Project Planning and Execution

• Review project proposals, contracts, drawings, specifications, schedules, and scope requirements before execution.
• Develop and maintain a practical project plan covering milestones, labor requirements, procurement, submittals, billing, and closeout activities.
• Lead assigned projects from award through completion and turnover.
• Own and maintain the project schedule, monitoring progress against key dates and anticipated deadlines.
• Identify schedule constraints, scope concerns, and potential project risks early and coordinate appropriate corrective actions.
• Lead project kickoff, progress, and coordination meetings.
• Document decisions, responsibilities, action items, and required follow-up.
• Manage multiple concurrent projects and priorities while maintaining complete, organized, and current project records.

HVAC Design and Technical Coordination

• Support and coordinate the design of commercial HVAC systems for design-build and plan-and-spec projects.
• Perform and review HVAC piping and sheet-metal takeoffs.
• Validate quantities, scope coverage, constructability, and anticipated labor and material requirements.
• Review project drawings and specifications to identify scope gaps, coordination concerns, and potential field conflicts.
• Coordinate with engineers, architects, general contractors, subcontractors, and other trades to resolve design and installation issues.
• Manage the RFI process from preparation through response and resolution.
• Manage the submittal process, including preparation, tracking, follow-up, approval, and distribution.
• Maintain current RFI and submittal logs and follow up on outstanding items that could affect procurement or the project schedule.
• Ensure approved submittals, drawing revisions, specifications, and field direction are communicated to the appropriate project team members.
• Use CAD and related project-management technology as appropriate to support design and project coordination.

Subcontractor, Vendor, and Labor Coordination

• Manage subcontractors and vendors throughout assigned projects.
• Confirm subcontractor and vendor scopes are aligned with project requirements.
• Review quotes, lead times, delivery commitments, and performance expectations.
• Coordinate equipment and material releases so procurement supports the project schedule and installation sequence.
• Monitor long-lead equipment and material requirements and escalate potential delivery concerns.
• Plan, track, and update labor requirements across assigned projects.
• Coordinate field labor scheduling based on project priorities, milestones, and manpower needs.
• Clearly communicate schedule changes and resource requirements to field leadership and other project stakeholders.
• Maintain regular communication with field teams and respond promptly to installation questions, sequencing issues, and resource constraints.
• Build productive working relationships with field employees, subcontractors, vendors, customers, and project partners.

Cost Control and Commercial Management

• Establish and monitor project budgets, committed costs, labor performance, forecasts, and cost-to-complete expectations.
• Perform recurring project cost analysis to evaluate financial performance and identify developing variances.
• Work with project and field leadership to address cost concerns and protect project margin.
• Review labor, material, equipment, and subcontractor costs against the approved project scope and budget.
• Prepare, price, document, submit, and track change-order requests.
• Ensure change-order pricing includes applicable labor, material, equipment, subcontractor, overhead, and schedule impacts.
• Maintain clear supporting documentation for pending and approved change orders.
• Support accurate and timely AIA billing and requisitions based on approved scope and verified project progress.
• Monitor unapproved work and pending changes that could affect billing or job profitability.
• Provide leadership with clear reporting regarding project financial status, risks, pending changes, and opportunities.

Field Coordination, Quality, Safety, and Closeout

• Travel to active project sites as required to verify progress, coordination, workmanship, and alignment with approved project documents.
• Work closely with field leadership to resolve unforeseen conditions, installation questions, sequencing challenges, and quality concerns.
• Coordinate project activities with general contractors and other trades to support efficient field execution.
• Reinforce company safety expectations and applicable jobsite requirements.
• Support a safe, organized, and professional work environment.
• Monitor project quality and follow through on corrective actions when work does not meet plans, specifications, or company expectations.
• Coordinate testing, commissioning, and other required project-completion activities.
• Manage punch-list completion and ensure outstanding items are addressed promptly.
• Coordinate as-built drawings, operation and maintenance manuals, warranties, and other required closeout documentation.
• Maintain strong customer and project-partner communication through final completion and turnover.

Communication and Reporting

• Serve as a primary day-to-day point of contact for assigned projects.
• Communicate clearly with both technical and non-technical stakeholders.
• Provide timely updates regarding schedule, cost, procurement, labor, change orders, field conditions, and project risks.
• Prepare and maintain project status reports, schedule updates, cost information, change-order logs, and action-item tracking.
• Escalate schedule, cost, quality, safety, or customer concerns early and provide practical recommendations for resolution.
• Maintain professional, complete, and accurate project documentation.
• Perform other project-related duties and responsibilities as assigned.

What Success Looks Like

• Projects advance safely, on schedule, and within established budget expectations.
• Labor, materials, equipment, vendors, and subcontractors are coordinated before they become schedule constraints.
• RFIs, submittals, change orders, project-cost reporting, and billings are accurate and timely.
• Field teams receive the information and support needed to execute work efficiently.
• Project risks are identified and communicated early.
• Customers and project partners receive clear, professional communication.
• Closeout documentation is complete, organized, and delivered on time.

Required

• High school diploma or equivalent.
• At least three years of experience as an HVAC Project Manager, HVAC Design Engineer, or in a closely related commercial HVAC project role.
• A technical or trade background is acceptable and valued.
• Working knowledge of commercial HVAC systems, HVAC piping, sheet metal, equipment, installation sequencing, and construction documentation.
• Ability to read and interpret project drawings, plans, and specifications.
• Experience managing RFIs, submittals, change orders, project schedules, job costs, and AIA billing or requisitions.
• Ability to perform HVAC piping and sheet-metal takeoffs.
• Ability to apply practical construction math to labor, material, equipment, and cost planning.
• Strong written and verbal communication skills.
• Strong analytical, organizational, interpersonal, and problem-solving skills.
• Ability to communicate effectively with customers, project partners, vendors, subcontractors, office employees, and field personnel.
• Self-motivated and flexible team player.
• Ability to independently prioritize and manage multiple tasks and projects at the same time.
• Ability to travel to project and meeting locations as required.

Preferred Education, Skills, and Technology

• Bachelor’s degree in Mechanical Engineering.
• Experience using CAD for HVAC design or project coordination.
• Experience with BuildOps.
• Experience with Procore.
• Experience with Bluebeam Revu.
• Proficiency with Microsoft Office products, particularly Excel, Outlook, Word, and PowerPoint.
• Experience managing both design-build and plan-and-spec commercial HVAC projects.
• Experience supporting commercial or industrial projects involving varied building systems and operating requirements.

Work Environment and Travel

• Competitive pay
• 401(k) with 6% match after 1 year
• Comprehensive health insurance (including EAP Programs)
• Comprehensive Dental insurance
• Paid Life AD&D insurance
• Paid sick time
• Paid time off
• 10 paid holidays
• Tuition reimbursement program
• Paid training
• Employee referral program
• Professional development assistance
• Company-provided uniforms
• Company-sponsored events