HVAC Purchasing Agent

Engineered Cooling Services (ECS), the Southeast’s leading commercial HVAC service company is currently seeking highly talented individuals to join our growing team. ECS specializes in energy efficient commercial HVAC services. At ECS, our people are our most important resource along with a deep commitment to our community. We continually strive to attract the best employees in the industry by offering competitive salary, advancement opportunities, excellent benefit packages and multi-level training opportunities.

Position Description

The HVAC Purchasing Agent purchases machinery, equipment, tools, parts, supplies, or services necessary for the operation of the establishment. Obtains requirements by verifying, preparing, and forwarding purchase orders. Verifies receipt of items and authorizes payment. Develops profitable purchasing strategies.

HVAC Purchasing Agents verify purchase requisitions by comparing items requested to master list; clarifying unclear items; and recommending alternatives. Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department. Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.

HVAC Purchasing Agents will be responsible for preparing accurate and timely quotes for Service Managers. This includes working directly with vendors to obtain current pricing, availability, and lead times, as well as independently researching pricing when vendor information is not readily available. The Purchasing Agent evaluates costs, identifies appropriate materials and equipment, and ensures all quote details are accurate and complete. Using the company’s quoting software, the agent prepares and submits professional quotations within required deadlines to support customer proposals, project planning, and business development opportunities. Strong organizational, communication, and time-management skills are essential to ensure quotes are delivered promptly and accurately.

HVAC Purchasing Agents will also be responsible for verifying receipt of items by comparing items received to items ordered and resolving shipments in error with suppliers. Authorizing payment for purchases by forwarding receiving documentation. Accomplishes purchasing and organization mission by completing related results as needed.

Essential job duties also include assessing supplier profiles, analyzing offers, and inventory management. Managing relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts. Prepares and ships outgoing packages. Assists technicians with parts identification, troubleshooting and information sourcing.

Workplace Values

The team member will be expected to operate in line with our core values which are:

• Community
• Excellence
• Fairness
• Growth
• Loyalty

Benefits

The following is a brief overview of the company’s benefits program:

• Major health and dental insurance
• Life insurance
• Long term disability
• 401K with company match
• Paid sick, vacation and holidays (8)
• Professional training and industry certification
• Referral incentives
• Continuing education reimbursement