[IFM] Facilities Coordinator 總務人員 (大安區)

About the role:
The Facilities Coordinator will provide support to the Site and/or Assistant Facility Managers with operational activities in MAC (Move, Add, Change), maintenance and operations, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.

What this job involves:

• Lead and coordinate large-scale office relocation projects, including moves involving 1,000+ employees and multiple laboratory facilities.
• Support the client to develop comprehensive relocation plans including timelines, budgets, vendor selection, and risk mitigation strategies.
• Co-work with Technician to manage specialized laboratory equipment relocation, ensuring compliance with safety protocols, equipment calibration requirements, and minimal operational downtime.
• Coordinate with internal stakeholders Business Units, Operations Team (IT/ EHS/Security/HR/Legal) , lab owners, and external moving vendors to ensure seamless transition during office moves.
• Oversee move-related logistics including space planning, furniture installation, equipment decommissioning/recommissioning, and post-move adjustments.
• Prior experience in facilities, property management, hospitality or related field preferred.
• Conduct daily walkthroughs to ensure clean and organized office.
• Respond to all work orders in a timely manner ensuring compliance and excellent customer service.
• Schedule and manage repairs and maintenance, minor works and other work requests, tracking to completion.
• Knowledgeable of critical facilities and vendor management for specialized services as required.
• Maintain risk assessment and assist in incident log sheet.
• Update and maintain accurate records and official documentation for the site/s including web pages where any other activities to support JLL and/or operations, including, but not limited to: moves/reconfigurations, events and building operations.
• Coordinate the delivery of site amenities which may include: pantry service, vending machine service and office supplies as required and act as the site key point of contact.
• Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times and the provision of a safe workplace.
• Provide coordination and support events, meeting room setup and conference facilities as required.
• Excellent communication, organization and problem-solving skills.
• Ability to function in a fast paced and customer service-oriented position, be detail oriented, friendly, organized, and dependable.
• Self-motivated, confident, energetic and flexible.

Sound like you? To apply you will have:

• University Degree with strong interpersonal skills;
• Good at documentation, and MS software;
• Over 2 years’ experience in managing facilities is preferred;
• Good command of spoken and written English and Chinese languages.