Installation Admin Assistant

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Administrative Assistant

Location: Woodbury, NY
Position Type: Full-Time, Hourly (Non-Exempt)

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a fast-paced HVAC contracting company in Woodbury, NY. This role is critical to ensuring smooth communication between customers, field technicians, vendors, and internal staff. The ideal candidate thrives in a dynamic environment, demonstrates professionalism, and has strong multitasking abilities.

Key Responsibilities

Responsibilities

• Enter and maintain accurate data in company systems.
• Process and issue purchase orders and work orders.
• Obtain, review, track, and maintain insurance certificates and related documentation.
• Keep records and files organized and up to date.
• Support management with various administrative tasks and special projects.

Qualifications:

• High school diploma or equivalent required

• 2+ years of administrative experience
• Strong computer skills (Microsoft Office; experience with service management software a plus)
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and customer-service mindset

Physical Requirements

· Prolonged periods of sitting at a desk and working on a computer

• Ability to occasionally lift up to 15 pounds
• Ability to communicate clearly via phone and in person

Work Environment

This position operates in a professional office environment within an active HVAC contracting business. Regular interaction with field staff, vendors, and customers is required.

Compensation & Benefits

• Hourly position (overtime eligible)
• Competitive pay based on experience
• Health, dental, and vision benefits (if applicable)
• Paid time off and company holidays

Job Type: Full-time

Benefits:

· 401(k)

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person