Interior Design Materials Coordinator

***This is a 100% in office position*** The Materials Coordinator role at Ann Lowengart Interiors is responsible for overseeing the organization, management, and coordination of design materials. Serving as a central resource for maintaining our materials library, facilitating project logistics, and documenting design assets, this position is a springboard for your growing career. We are looking for a highly organized, self-motivated professional with experience in project management or expediting to ensure timely material delivery. If you are a collaborative problem-solver who thrives in a fast-paced environment and has a passion for high-end residential design, join us and let your skills flourish.

Job Summary:

The Materials Coordinator role at Ann Lowengart Interiors is responsible for overseeing the organization, management, and coordination of design materials. This role serves as a central resource for maintaining the materials library, facilitating project logistics, and documenting design assets. If you’re highly organized, detail-oriented, collaborative, and thrive in a fast-paced environment, we would love to hear from you!

Essential Responsibilities:

• Manage all incoming and outgoing design materials and coordinate shipping and courier logistics, including processing, tracking, and facilitating delivery requests for both project and operational needs.
• Maintain and oversee the Materials Library, project bin room, install kit, go-backs, and storage spaces to ensure accessibility and efficiency.
• Photograph, catalog, document, and maintain materials for internal use and remote team collaboration.
• Develop and maintain inventory tracking systems and processes to ensure materials remain organized, accurate, and readily available
• Coordinate the movement and flow of materials across projects while ensuring consistency organization and alignment with project needs.
• Prepare materials for internal meetings and client-facing presentations.
• Serve as a resource to designers and team members by assisting with material research, retrieval reference needs, and project support.
• Provide detailed photography and descriptions of materials, colors, and textures to support design decisions.
• Provide design and color feedback recommendations and material suggestions when requested by the design team.
• Support content and media initiatives by capturing photography and video content, contributing creative ideas, and coordinating production logistics from concept through post-production in collaboration with the Executive Assistant.
• Provide back-up support to the Executive Assistant during absences or as needed.
• Provide support to the CEO & Principal, Personal Assistant, and other team members on both short-term and long-term projects.

Required Experience and Skills:

• Valid CA Driver’s License
• Experience in project management or expediting to ensure timely material delivery
• Strong organizational skills for managing the materials library and supporting mailing efforts
• Attention to detail for accurate record-keeping and maintaining high-quality standards
• Proficiency with digital tools, including Google Suite and the ability to quickly learn systems like Basecamp
• Excellent verbal and written communication and customer service skills.
• Strong problem-solving abilities and analytical thinking, particularly when working across teams
• Reliable, self-motivated, and able to work independently
• Flexible and adaptable in a fast-paced environment
• Comfortable managing multiple projects and assignments simultaneously

Physical Requirements

• Ability to sit or stand for extended periods while working at a desk or computer
• Frequent use of hands for computer tasks
• Ability to lift and carry up to 25 pounds
• Ability to frequently bend, stoop, kneel, or crouch to access low-level storage or equipment.
• Ability to occasionally travel locally to complete errands
• Ability to review visual materials and distinguish colors and patterns

Benefits:

• Medical, Dental, Vision
• Life Insurance & LT Disability
• Monthly Cell Phone Use Allowance
• Health Savings Account
• Referral Program
• PTO & Sick Pay

Job Location:

This position is 100% in-office at ALI’s Headquarters, with occasional travel to customer sites. Candidates must have reliable transportation.