Internal Payroll Coordinator (Remote)
Description
This is a remote position.
We are looking for a full-time, remote Internal Payroll Coordinator to manage and coordinate the company side of the payroll process and serve as the primary operational link between internal teams and our third-party payroll provider.
This role supports the full U.S. payroll cycle, including payroll preparation and validation, processing coordination, payment execution, reconciliation, reporting, and issue resolution.
The ideal candidate has hands-on U.S. payroll experience, is detail-oriented, organized, comfortable working with numbers and large volumes of information, and able to manage strict recurring deadlines.
This is a payroll coordination and control role that requires practical knowledge of U.S. payroll processes, including federal, state, and local tax withholding.
Key responsibilities include:
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Maintain and coordinate payroll-related employee and worker information.
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Collect and validate time, attendance, pay changes, bonuses, reimbursements, deductions, tax information, and payroll adjustments.
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Follow up with supervisors and internal teams to ensure required payroll information is complete and approved.
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Submit accurate and authorized payroll information within established deadlines.
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Coordinate directly with the third-party payroll provider throughout each payroll cycle.
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Review preliminary payroll reports and identify errors, missing workers, unusual amounts, tax withholding issues, and other discrepancies.
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Coordinate corrections and prepare payroll for authorized management approval.
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Monitor payroll execution and confirm that approved payroll has been processed.
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Review and coordinate the resolution of failed, rejected, delayed, or incorrect payments.
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Reconcile completed payroll against approved source information and provider reports.
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Maintain payroll reports, approvals, reconciliation records, and supporting documentation.
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Coordinate payroll-related employee and worker inquiries.
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Assist with payroll accounting, reporting, periodic documentation, and process improvements.
Requirements
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Hands-on experience processing or coordinating U.S. payroll is required.
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Working knowledge of U.S. federal, state, and local payroll tax withholding requirements.
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Practical experience reviewing payroll information, deductions, adjustments, tax withholdings, payroll reports, and payment results.
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Experience identifying and resolving payroll discrepancies or coordinating corrections with a payroll provider.
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Experience working with a third-party payroll provider or payroll processing system.
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Strong numerical accuracy and attention to detail.
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Ability to review payroll data and identify missing, inconsistent, or unusual information.
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Good organizational, reconciliation, and problem-solving skills.
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Ability to manage recurring payroll deadlines and follow up on outstanding requirements.
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Strong written and verbal English communication skills.
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Ability to coordinate professionally with employees, managers, internal departments, and external service providers.
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Ability to handle confidential payroll, compensation, banking, tax, and employee information responsibly.
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Ability to work independently in a structured remote environment.
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Comfortable using Microsoft Outlook, OneDrive, Microsoft 365/Office applications, spreadsheets, online collaboration tools, and payroll, timekeeping, or accounting systems.
General accounting, finance administration, or data-entry experience alone does not satisfy the minimum qualification unless the candidate also has hands-on U.S. payroll experience.
Preferred Qualifications:
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Educational background in Accounting, Finance, Business Administration, or a related field.
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Experience supporting U.S. payroll for a distributed or remote workforce.
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Experience with payroll reconciliation, payroll reports, tax withholding, and financial documentation.
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Experience working with high-volume employee or worker records.
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Experience using payroll, timekeeping, accounting, or financial systems.
Benefits
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Compensation negotiable based on experience and qualifications.
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Fully remote work environment.
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Structured payroll processes and clearly defined responsibilities.
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Long-term opportunity within a growing organization.
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Exposure to accounting, payroll controls, reconciliation, and financial operations.
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Opportunity to work across the full U.S. payroll cycle and apply existing payroll expertise.
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Collaboration with Accounting, HR, Operations, Management, and external payroll providers.