Interstate Program Coordinator

Position Supervisor: Director of Interstate Affairs and Compact Operations

FLSA: Exempt

Location: Arlington VA/Hybrid

Position Timeline: Permanent

APHSA is recruiting new talent! We are seeking an ambitious new hire who is efficient and successful at managing projects that bring people, technology, and community together to advance customer-centered improvements in the delivery of public benefits.

APHSA is an Association representing state and local agencies in the health and human services field. With and through these members, we work to advance solutions that are centered on administering, overseeing, and aligning programs to provide access to food, health care, housing, employment, childcare, community support, and other key building blocks.

Join a team of dedicated professionals who are results-oriented and impacting systems across the nation! Our team at APHSA needs a person like you who leans forward and feels comfortable engaging with teammates, thought leaders, and partners. We’re looking for an innovative, solution-oriented action taker who will add to our collaborative team environment.

While your main focus will be supporting the Interstate Compact work, we’re also looking for someone who thrives in a team environment. In addition, we need someone comfortable being on multiple cross-functional internal teams to advance the work both internally and externally with kindness, compassion, inclusion, and a can-do spirit.

Your direct supervisor and coach will be the Director of Interstate Affairs and Compact Operations. Your support will be the entire APHSA organization because we work best when we all work together!

Position Summary:

The Interstate Program Coordinator provides project, administrative, and coordination support to advance the work of the Association of Administrators of the Interstate Compact on the Placement of Children (AAICPC). Working with internal teams, member jurisdictions, and external partners, the Coordinator supports initiatives that strengthen the administration of the Interstate Compact on the Placement of Children (ICPC) and promote collaboration across states. This role is ideal for a highly organized and collaborative professional who enjoys coordinating projects, managing details, supporting partners, and ensuring work moves forward effectively.

Supervisor Responsibilities:

• No

Primary Duties and Responsibilities:

• Coordinate day-to-day project and administrative activities, including scheduling meetings, tracking deliverables, maintaining project documentation, and following up on action items.
• Create, Eedit, and format reports, presentations, correspondence, official ICPC forms, resource materials, and other documents that support AAICPC initiatives and member services.
• Coordinate logistics for meetings, webinars, conferences, and other events, including registrations, communications, meeting materials, and event support.
• Maintain and update databases, contact lists, shared files, calendars, and collaboration platforms to ensure accurate and accessible information.
• Monitor and coordinate communications through shared inboxes and other communication channels, responding to inquiries, and ensuring timely follow-up with internal and external stakeholders.
• Assist with the development and distribution of member communications, state notices, rapid response inquiries, conference announcements, and other informational resources.
• Support the maintenance and continuous improvement of AAICPC resources, including manuals, guidebooks, training materials, and other publications.
• Assist with data collection, surveys, evaluations, and reporting activities to support continuous improvement and departmental priorities.
• Collaborate with colleagues, member jurisdictions, and external partners to support project implementation, information sharing, and high-quality member service.
• Perform other duties as assigned.