Inventory Controller

Inventory Controller – Luxury Lodge | Sabi Sands / Thabazimbi

Kendrick Recruitment is seeking a highly organised and detail-oriented Inventory Controller to manage and oversee all stock-holding departments at a luxury lodge in Sabi Sands and Thabazimbi. This role is ideal for a hospitality professional who is meticulous, proactive, and capable of maintaining accurate inventory data across multiple departments while ensuring audit readiness.

Key Responsibilities:

Inventory Governance & Daily Controls

• Oversee daily stock movements across all departments, including Beverage, Housekeeping (Amenities & Cleaning), Galleries & Creative Lab, Kitchen, Spa, Medication & First Aid, Stationery, and Operational Equipment
  
• Ensure full SOP compliance at all times
  
• Verify all transactions captured by the Inventory Administrator (POs, GRNs, Transfers, Wastage/Write-Offs, Credit, Issues/Consumption) and correct inaccuracies before daily cut-off
  
• Maintain item categorisation in alignment with property standards
  

Sales vs Consumption Reconciliation

• Reconcile POS sales versus inventory depletion for Bar, Gallery & Creative Lab Retail, and Spa Retail
  
• Validate recipe-linked items for accurate depletion
  
• Investigate consumption discrepancies the same day and enforce “no replenishment without reconciliation”
  

Transfers, Issues, Wastage & Credit Management

• Verify transfers include correct documentation, signatures, and matched values
  
• Validate departmental issues, wastage entries, and supplier credits for accuracy and proper authorisation
  

Purchase Order Controls & Budget Alignment

• Validate purchasing requests against department budgets, approved PAR levels, and ROP settings
  
• Confirm correct item codes, UOM, supplier, price, and delivery details
  
• Notify management of unusual changes or irregularities
  

Receiving, Storage & Storeroom Integrity

• Oversight of GRN accuracy, FIFO rotation, expiry control, chemical segregation, and storeroom security
  
• Conduct weekly storeroom housekeeping and safety audits
  

Cycle Counts & Full Stock Counts

• Lead mid-month and month-end counts, including blind counts for high-risk items
  
• Investigate variances using movement logs, POS data, GRNs, and usage patterns
  

Month-End Process & Reporting

• Manage month-end inventory processes in collaboration with all HODs
  
• Compile reporting packs including opening/closing balances, purchases, issues/transfers, wastage, sales vs consumption, variance reports, and count sheets
  

Master Data, Pricing & System Integrity

• Maintain accurate item master data in MyStock/MyInventory/Sage Inventory
  
• Ensure selling prices comply with margin policy
  
• Submit item creation/change requests via approved workflow
  

Risk, Compliance & Audit Controls

• Maintain separation of duties across request → capture → approval → issue
  
• Keep complete digital document trails and enforce physical controls (locked cages, CCTV, key registers)
  
• Support internal and external audits with accurate records
  

Minimum Requirements:

• 2–4 years’ experience in hospitality inventory or multi-department stock management
  
• Strong analytical and numerical skills
  
• Experience with MyStock/MyInventory/POS systems (TallOrder or similar)
  
• Ability to supervise Storeman and Administrator functions
  
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail, Operational Equipment)
  
• High accuracy, disciplined follow-through, and collaborative mindset