Invoice Processor
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At Bearing Construction, we offer a dynamic environment where you can grow professionally while building strong, lasting relationships. Our culture thrives on collaboration, backed by a foundation of stability, loyalty, and innovation.
We are committed to enhancing the environmental quality of every community we serve and have become the trusted contractor of choice for many of our best clients.
With exciting opportunities on the horizon, both for our company and each team member, there’s never been a better time to join us. Become part of a high-performing team delivering exceptional construction management and engineering services.
Pay Range
The pay range for this role is $25.00-$28.00 per hour. Compensation is based on your unique qualifications and experience.
Benefits
Enjoy a comprehensive total rewards package beyond a competitive base salary to include merit increases, annual bonus potential, and an extensive benefits plan for you and your family that includes health, dental, and vision coverage, paid time off, paid holidays, a retirement 401k plan, life insurance, short-term disability, and other supplemental options.
As an employee of Bearing Construction, Inc., you will also receive perks like a semiannual clothing allowance to spend in our company webstore and have access to our employee perk programs like Working Advantage, which offers exclusive deals and offers on various products, services, and experiences.
Job Summary
Under the direction of the Controller, the Invoice Processor is responsible for all aspects of vendor invoices throughout the process lifecycle including receiving, organizing, storing, analyzing, approval routing, coding, and posting to the general ledger platform. The Invoice Processor also supports office management systems by providing receptionist coverage for the assigned location.
Responsibilities And Duties
Accounting Responsibilities:
- Manages workflows related to incoming vendor invoices through multiple sources and formats
- Coordinates with Construction and Project Management teams to manage all vendor invoices and statement back-up documentation
- Coordinates with Project Management team with respect to vendor compliance and maintenance
- Manages internal files related to historical vendor invoices and payments
- Manages internal communications related to receipt, approval and coding of vendor invoices
- Posts vendor invoices to general ledger platform as directed
- Reconciles vendor statements
- Supports vendor payment process
- Facilitates accounting period close process
Office Support Tasks:
- Manages phone system and email inbox
- Handles Receptionist responsibilities for office including deliveries and mail
- Routes outside requests to appropriate departments
- Requests information, revisions, or documentation from vendors as required
- Assists the Office Manager with various duties as directed
Skills and Abilities
- Exceptionally detail oriented, organized, and focused on accuracy, completeness, and timeliness
- Highly adaptable to changing software platform requirements and workflows
- Comfortable communicating with employees, outside vendors, and agencies with little direct supervision
- Ability to thrive within a dynamic and fast-pasted environment
- Ability to identify and resolve reconciliation discrepancies
- Possess excellent communication skills and a willingness to collaborate across departments
- Ability to prioritize time to meet deadlines, anticipate issues, and avoid bottlenecks
- Focus on excellent time management and communication skills
- Ability to follow oral and written instructions
- Ability to interact with co-workers, clients, and their staff in a respectful and courteous manner
Required Experience and Education
- 5+ years of experience in Accounts Payable or Vendor Invoice Processing
- Proficiency in Microsoft suite
- Proficiency with ERP, Automated AP or similar systems
- Possess a valid driver’s license
- Previous experience in workflow development and documentation preferred
- Proficiency in the construction industry, invoice processing or similar industry with job-costing specificity preferred
Physical Requirements
- Must be able to work in an indoor office environment and an outdoor construction site environment.
- Must be able to ascend and descend ladders and stairs.
- Must be able to work in confined spaces and in proximity to loud equipment.
- Must be able to traverse irregular and steep terrain.
- Must be able to work in various weather conditions and be exposed to dirt or dust.
- Must be able to wear required personal protective equipment most of the day.
- Must be able to lift and carry 25lbs regularly and 50lbs occasionally.
- Must be able to work for long periods of time in front of a computer or while standing.