Invoicing Executive

Prepare and issue customer invoices accurately and timely based on completed transportation services.
Verify trip records, delivery orders, job sheets, purchase orders, and supporting documents before billing.
Ensure invoices are prepared according to agreed customer rates and contract terms.
Process credit notes, debit notes, and billing adjustments when required.
Submit invoices and supporting documents to customers through email or online portals.
Reconcile completed transport jobs against invoices to ensure all services are billed correctly.
Handle customer billing enquiries and follow up on invoice discrepancies.
Coordinate with Operations and Finance teams on billing matters.
Prepare billing reports and support month-end closing activities.
Maintain proper invoicing records and update billing information in the system.
Ensure compliance with company procedures, GST requirements, and internal controls.
Perform any other duties assigned by Management.

Diploma or equivalent qualification in Accounting, Finance, Business Administration, or related discipline.
Minimum 1–2 years of experience in invoicing, billing, or accounts-related roles.
Experience in the transportation or logistics industry will be an advantage.
Familiar with transportation documents such as Delivery Orders (DO), Proof of Delivery (POD), and job sheets.
Proficient in Microsoft Office applications, especially Excel.
Experience with accounting or transport management systems is preferred.
Good attention to detail, accuracy, and ability to meet deadlines.
Strong communication and coordination skills.
Able to work independently and as part of a team.

See also