IT & ADMIN EXECUTIVE

Company Overview

Sian Chay Medical Institution is a charitable organization registered with the Ministry of Health, providing free Traditional Chinese Medicine consultation, subsidized medication, acupuncture, and tuina therapy to the community regardless of race, religion, or nationality. Visit www.sianchay.org.sg.

Job Summary

You will manage and maintain IT systems and provide first-level IT support to ensure smooth operations. You will also handle administrative duties supporting various departments and coordinate office logistics to enhance organizational efficiency.

Responsibilities

• Manage and maintain IT systems, hardware, software, and network infrastructure to ensure uninterrupted daily operations
• Provide first-level IT support by troubleshooting desktop, printer, email, and system access issues for staff
• Coordinate with external IT vendors and service providers to schedule and oversee system upgrades, maintenance, and repairs
• Manage user accounts, control system access rights, and implement data backup procedures to safeguard information
• Maintain accurate IT asset inventory and ensure compliance with software and equipment licensing requirements
• Procure office supplies, organize filing systems, and maintain records to support administrative efficiency
• Manage company documentation, correspondence, and perform accurate data entry to support operational needs
• Support HR and Finance departments by executing assigned administrative tasks promptly and accurately
• Coordinate meeting schedules, travel arrangements, and other office logistics to facilitate smooth workflows
• Assist in preparing reports, presentations, and internal communications to support management and staff
• Ensure office equipment and facilities are regularly maintained and remain in good working condition
• Perform other ad-hoc duties assigned by management to support organizational objectives

Preferred competencies and qualifications

• Diploma or Degree in Information Technology, Business Administration, or related field
• Basic knowledge of computer hardware, software installation, and network troubleshooting
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook
• Strong organizational and time management skills to prioritize tasks effectively in a fast-paced environment
• Effective communication skills to liaise professionally with staff and external vendors
• Ability to work independently with minimal supervision while being resourceful and meticulous
• Capability to multi-task and manage competing priorities efficiently