IT Administrator

Job Title: IT Administrator

Department: Information Technology

Reports To: Controller

FLSA Status: Exempt

Salary Range (M3): Salary Range: $85,000.00 - $100,000.00 per year; Hiring Range: $85,000.00 - 95,000.00 per year

General Summary:

The Sacramento SPCA is a vibrant, well-established and respected non-profit animal welfare organization. Through our nationally-ranked high-volume spay and neuter clinic (we are ranked as one of the top 10 clinics in the country!), successful adoption program, behavior and training programs and commitment to excellent animal care, the Sacramento SPCA is giving more than shelter and saving animals, one life at a time.

Position Summary:

Reporting to the Controller, this hands-on Information Technology (IT) Administrator is a forward-thinking IT professional who can balance high-level strategic planning with day-to-day operational support in a fast-paced, mission-driven environment. The IT Administrator assesses, modernizes, and supports the technology infrastructure of a growing animal shelter and veterinary surgery center with approximately 140 employees.

This role will lead digital transformation initiatives, working closely with the managed services provider (MSP), leadership, and departments across shelter operations and administration to evaluate current systems, identify operational gaps, recommend scalable solutions, and develop a long-term technology roadmap that supports animal care, veterinary operations, staff efficiency, communication, cybersecurity, and future AI integration. From hands-on equipment support and new staff onboarding to technology budgeting, vendor coordination, and presenting at weekly leadership meetings, this role keeps the entire technology ecosystem running.

Essential Job Functions:

• Serve as the IT authority and single point of accountability for the day-to-day technology function.
• Write clear, jargon-free all-staff communications about technology changes, and present IT updates, risks, and recommendations at weekly leadership meetings.
• Hold staff accountable to technology policies (e.g., data retention, storage cleanup, new security measures) — speaking with confidence from a place of expertise while collaborating respectfully.
• Act as the primary liaison between SSPCA Staff and MSP: coordinate escalations, maximize the value of our managed services contract, and partner with MSP to implement and support the IT roadmap.
• Setup technology and provide technical assistance during organization’s signature fundraising events (2 events per year).
• Balance project timelines and competing priorities, drive projects to completion, and own project communications even when technical execution is outsourced.
• Perform routine maintenance and troubleshooting of local equipment — workstations, printers, peripherals, conference room AV, and network gear — with MSP remote support as needed.
• Resolve escalated issues across hardware, software, connectivity, Microsoft 365, Google Workspace, and Zoom telephony, performing root cause analysis on recurring problems.
• Set up new staff with accounts, hardware, and first-week support.
• Own inventory management: track who has what and where it is, keep parts and supplies stocked for quick fixes, and maintain an equipment lifecycle and replacement plan.
• Recommend an annual technology budget, manage the approved budget, and procure hardware and software for the organization, including department-specific requests.
• Develop and maintain organizational technology policies, IT department procedures, and incident response/disaster recovery/business continuity plans.
• Champion security measures, including expanding MFA to all users and running a recurring cybersecurity awareness program (e.g., phishing simulations, annual training).
• Maintain documentation, standard operating procedures, and knowledge base articles; maintain and improve the IT closet.
• Coordinate with the facilities team on shared systems such as paging, security cameras, and door access.

Additional Duties and Responsibilities:

• Establish and maintain cooperation, understanding, trust, and credibility with staff at all levels of the Organization.
• Committed to a high standard of safety and complies with all safety laws and the employer’s safety policies and rules and must be willing to report safety violations and potential safety violations to appropriate supervisory or management personnel.
• Treat all animals humanely, with compassion and concern, both on and off the job and transmit these values to others.
• Other duties as assigned.