IT Procurement Specialist

Who we are and what do we do?

We are PHOENIX Business Services, an international team of 200 colleagues operating as a Shared Services Center based in Vilnius. We are people who are passionate about doing things better. Improving. Learning. Developing. Our goal is to support our greatest mission - we deliver the PHOENIX Group, the largest pharmaceutical and healthcare provider in Europe. Home | PHOENIX group

The heart of the role

• Sourcing Strategy & Execution
  • Develop and implement IT procurement strategies to optimize cost and quality.

• • Manage the procurement process end-to-end, including RFPs/RFQs and supplier inquiries.

• • Negotiate contracts and pricing with suppliers to secure favorable commercial terms.

• • Utilize AI-driven tools to streamline the tendering process, from specification analysis to supplier selection.

• • Conduct demand and market analysis, assessing available solutions and comparing vendors against business needs and budget.
    

• Supplier & Contract Management
  • Research and evaluate potential IT suppliers based on capabilities, pricing, and reliability.

• • Build and maintain strong relationships with key IT suppliers and internal stakeholders.

• • Coordinate supplier onboarding and maintain up-to-date supplier information in the system.

• • Support contract management activities, including authoring, storage, renewals, and analysis in the contract lifecycle system.
    

• Stakeholder Collaboration & Reporting
  • Collaborate with stakeholders to align IT sourcing activities with business objectives and requirements.

• • Coordinate the sign-off process for IT sourcing using the company's e-signature systems.

• • Track sourcing activities and prepare reports on procurement status, supplier performance, and cost savings to management.

What makes you beat

• Bachelor's degree in Business Administration, Information Technology, Supply Chain Management, or a related field.
• 2-3 years of experience in procurement or sourcing, preferably with exposure to IT or technology categories.
• Understanding of procurement and contracting processes; familiarity with IT products, licensing models, and services is an advantage.
• Strong communication and negotiation skills, with a customer-centric approach to stakeholder interactions.
• Problem-solving skills and a growth mindset.
• Ability to work independently and as part of a team in a fast-paced and changing environment.
• Proficiency in English; understanding of German is an advantage.
• Good understanding of AI-supported procurement tools is a plus; experience with SAP, AEGIS/Ivalua, or similar platforms is an advantage.

Our colleagues value the most:

In addition to the usual perks at SSCs, such as private health insurance, annual bonus, public transport compensation, referral bonus, pet-friendly office with entertainment area, team buildings, and social events, we offer:

• Hybrid work from the heart of Vilnius and your beloved home💖
  
• Leadership trainings, language courses, and others.
  
• 4 trust days per year
  
• Gamified monetary rewards for automation projects 🎁
  
• Individualized competency development plan for your future career
  
• Compensation for your home office 💲

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