IT Project Administrator (1 year contract)
Summary
A 1-year contract role supporting an IT Project Manager at a retail company's Asia office: coordinating IT digitisation projects by tracking tasks, risks, and milestones, preparing documentation, minutes, and status reports. Core tools are Google Workspace, Jira, and Microsoft Project.
To support the successful delivery of projects by coordinating project activities, tracking progress, managing project documentation, facilitating communication among stakeholders, and ensuring actions, risks, issues, and milestones are effectively monitored and reported. The role provides project coordinating and administrative support to enable timely and efficient project execution.
What you'll do
The IT Project Administrator plays a key role throughout end-to-end delivery of assigned IT digitisation projects, reporting to the IT Project Manager. You will work closely alongside the IT & Business Project team members across the following areas:
Support the Project Manager in coordinating and tracking project activities to ensure projects are delivered on time.
Work with business users, project teams, and vendors to schedule activities and follow up on project tasks.
Organize project meetings, workshops, and status update sessions.
Prepare meeting minutes, track action items, and follow up on outstanding tasks.
Maintain project documentation, files, and repositories to ensure records are up to date.
Assist in preparing project status reports, dashboards, and stakeholder communications.
Track project risks, issues, dependencies, and escalations, and highlight concerns to the Project Manager.
Monitor project milestones and deliverables and follow up with team members on progress.
Provide project administration and governance support to the Project Manager and project team.
Support testing, training, deployment, and other project activities as needed.
What you'll need
Diploma or Degree in IT, Business, or a related field.
2-4 years of experience in project coordination, PMO, or project support.
Good organizational, communication, and documentation skills.
Ability to manage multiple tasks and follow up on actions and deadlines.
Proficient in Google Workspace (Docs, Sheets, Slides) and project tools such as Jira or Microsoft Project.
Familiarity with Agile, Scrum, or Waterfall project methodologies is an advantage.
Proactive, detail-oriented, and able to work well with different stakeholders.
Strong team player with the ability to work independently and under pressure.
Experience supporting IT, system implementation, or digital transformation projects is preferred
CAPM, PRINCE2 Foundation, Scrum, or similar project management certification is a plus