IT Project Coordinator/PMO - Mid Level (Onsite) | Can start ASAP

📍 Location: Pasig City (near Arcovia)
🕘 Schedule: Day Shift
🏢 Setup: Full Onsite
📄 Engagement: Service Consulting – 6 months initial contract, subject to renewal/extension
⚡ Start Date: ASAP or less than 30 days

About the role

Project Coordinator providing day-to-day administrative and coordination support to the BSS Modernization Program Director and project team. Handle general administrative requirements necessary to support program activities and execution.

Key responsibilities

• Provide day-to-day administrative and coordination support to the BSS Modernization Program Director and project team

• Schedule meetings, workshops, checkpoints, and other program activities. Prepare meeting invites, coordinate attendees, create Minutes of Meeting (MoM), and track action items

• Monitor program action items, deliverables, and pending approvals. Regularly follow up with assigned owners and escalate overdue or critical items to the Program Director

• Monitor Jira tickets, approvals, resource timesheets, and other project records. Follow up with resources and approvers to ensure timely submission and completion

• Maintain and update the BSS Modernization budget and expense tracker. Monitor actual and committed expenses against approved budget and flag discrepancies or potential overruns

• Validate resource timesheets, overtime charges, approved rates, and supporting records prior to endorsement for approval. Coordinate resolution of billing or charging discrepancies

• Maintain a tracker of project resource contracts, contract periods, rates, and expiration dates. Monitor upcoming contract expirations and coordinate renewal requirements with concerned teams

• Prepare, consolidate, coordinate, and track reimbursement and expense requests. Ensure receipts and required supporting documents are complete and properly routed for approval

• Arrange flights, fleet or vehicle requirements, accommodation, and other transportation needs for out-of-town deployments, workshops, testing, and other program activities

• Coordinate logistical requirements for meetings, workshops, deployments, and program activities, including venue, food and refreshments, supplies, transportation, and other operational requirements

About you

• Experience in program administration / PMO minimum 4-5 years

• Knowledge of Jira

• Experience in budget and expense monitoring

• Experience in contract monitoring

• Experience in document and records management