IT Project Officer (No Exp required) AMK

Job Summary

To support planning, coordination, tracking, and administrative activities for IT projects within a large-scale, mission-critical environment. Collaborate with project teams and stakeholders to ensure effective project execution and communication.

Responsibilities

• Coordinate daily project activities to support timely project execution and delivery
• Track project progress, action items, milestones, and deliverables to ensure alignment with schedules
• Support project scheduling, meeting coordination, and resource planning to optimize team productivity
• Prepare and maintain accurate project documentation, reports, and trackers for transparency and audit readiness
• Monitor project timelines and identify potential delays or risks to escalate proactively
• Liaise with internal teams, external vendors, and stakeholders to facilitate smooth project communication and issue resolution
• Follow up on outstanding tasks, approvals, and action items to maintain project momentum
• Arrange project meetings, workshops, and discussions, preparing agendas, presentation materials, and minutes of meeting (MOM)
• Track meeting action items and ensure timely follow-up to drive accountability
• Facilitate communication between project teams and stakeholders to support project status reporting and management updates
• Maintain project documentation repository with version control to ensure document integrity
• Support preparation of weekly/monthly project reports, schedules, risk and issue logs, change request records, deployment schedules, and governance presentation slides
• Assist compliance with project governance processes by tracking approvals, sign-offs, and submission deadlines
• Ensure proper documentation for audits, reviews, and project milestones to support governance requirements
• Coordinate project reviews, testing activities, and deployment preparation with technical teams
• Collaborate closely with Software Engineers, System Engineers, Infrastructure Teams, IT Security Teams, vendors, and external parties to coordinate testing schedules, deployment activities, and operational support
• Support incident tracking and escalation coordination to resolve issues promptly

Preferred competencies and qualifications

• Diploma in IT
• Applicants with no experience are welcomed to apply
• Ability to organize and coordinate multiple project tasks and timelines effectively
• Attention to detail with strong follow-up skills to ensure task completion
• Basic understanding of project management methodologies to support project execution
• Proficient verbal and written communication skills to prepare clear meeting minutes and reports
• Comfortable coordinating with multiple stakeholders and cross-functional teams
• Basic understanding or willingness to learn IT project lifecycle, software development lifecycle (SDLC), system implementation, testing, deployment, infrastructure, applications, and cloud technologies
• Familiarity with Microsoft Office (Excel, PowerPoint, Word), Microsoft Project, Jira/Confluence, SharePoint, and Teams or other collaboration tools
• Positive attitude with a strong sense of responsibility and ownership
• Teamwork and collaboration mindset to work effectively in a fast-paced environment
• Good time management and multitasking ability to handle multiple priorities
• 5 day week @ AMK

Maestro HR
damien lee tian hong
R1106726