IT Vendor & Contracts Coordinator

Job Title: IT Vendor & Contracts Coordinator
Company: Loenbro, LLC
Business Unit/Department: Information Technology (IT)
Location: Gilbert, AZ; Dallas, TX / Onsite
Reports to: Senior Director, IT Operations
Employment Type: Full-Time
FLSA Classification: Exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary
The IT Vendor & Contracts Coordinator is the financial control center for Loenbro's technology organization. This role owns IT spend visibility, vendor contract lifecycle, and chargeback accuracy — ensuring that every technology dollar is tracked, allocated correctly, and spent against agreed terms.

The ideal candidate comes from a procurement, accounts payable, or financial operations background and brings rigorous process discipline to a domain — IT vendor and contract management — where that discipline is often missing. Direct IT experience is a plus, not a prerequisite; the technical context is learnable, and the financial and procurement rigor is not.

Essential Job Responsibilities

• Manage the lifecycle of IT vendor contracts, including contract administration, renewals, amendments, invoice validation, and vendor performance tracking.
• Track and reconcile IT spending against approved budgets, prepare spend reports, and identify cost trends, variances, and savings opportunities.
• Coordinate IT procurement activities, including purchase requisitions, purchase orders, invoice processing, and adherence to internal approval workflows.
• Maintain accurate records of vendor contracts, payment terms, renewal schedules, and related documentation within approved systems.
• Partner with IT and Finance leadership to support budgeting, forecasting, chargeback allocation, and financial planning activities.
• Serve as the primary point of contact for IT vendor inquiries, billing discrepancies, and payment-related issues.

Minimum Qualifications

Required:

• Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field.
• 3+ years of experience in procurement, vendor management, contracts administration, financial operations, or related discipline.
• Proficiency with Microsoft Excel, including data analysis, reporting, and reconciliation.
• Strong organizational, analytical, and communication skills with the ability to manage multiple priorities and deadlines.

Preferred:

• Experience supporting IT procurement, software licensing, SaaS agreements, or technology vendor management.
• Knowledge of contract administration, budgeting, accounts payable, or chargeback processes.
• Experience with ERP, procurement, ITSM, or asset management systems.
• Familiarity with Power BI, cost management tools, or financial reporting platforms.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

• Primarily office-based, onsite work environment.
• Regular use of computers, phones, and standard office equipment.
• Occasional interaction with vendors, corporate departments, and operational teams.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

…we want to hear from you.

Loenbro is an Equal Opportunity Employer