Jr. Executive Assistant

• Job Title: Jr. Executive Assistant
• Job Description: We are looking for a super sharp, bright, and organized individual to join our team in San Jose, CA for Jr. Executive Assistant position.
• Type: Full-time
• General Working Hours: Minimum of 40 hours per week. Irregular hours, and after hours as needed.
• Availability: Immediate Opening

REQUIREMENTS FOR IDEAL CANDIDATE:

• EXCEPTIONALLY SHARP, PROACTIVE, PUNCTUAL, DETAILED-ORIENTED, AND ORGANIZED
• Able to manage projects on behalf of executive, Sr executive assistant, and direct others
• "Get things done" Attitude
• Be able to work independently or as a team. Motivated with good interpersonal skills. Good research skills
• Able to multi-task and prioritize in a fast-paced environment
• Able to manage others, organize schedule, and make quick decisions.
• Able to work under time pressure/deadlines
• Strong internet skills (Searching online, Internet, Shopping online, etc)
• Proficient in Excel, Outlook and Word
• Legal to Work in the United States and be able to pass background check and screening
• Have a valid california driver license

RESPONSIBILITIES (Include but not limited to):

• Work closely with the Sr. Executive Assistant on day to day basis.
• Managing aspects of Executive staff daily activities
• Complete ad hoc assignments and projects for executives as requested
• Operate and Manage on behalf of Sr. executive Assistant and/or executive on wide range of tasks
• Manage Prepare meeting materials or take notes
• Manage schedules, emails, including confirming appointments and preparation for meetings
• Be point of contact (POC) and direct and manage calls, emails and schedules
• Draft general correspondence, including letters, memos, emails, and reports
• Booking Flights and travel arrangements
• Create word and power point presentations or analyze and present as needed
• Perform other tasks as required by management

PREFERRED QUALIFICATIONS:

• Be able to read contracts, understand them and explain them or background in paralegal/legal studies is a plus

IN ORDER TO KNOW IF YOU'RE A RIGHT FIT TO APPLY FOR THIS POSITION, YOU SHOULD:

• Consider yourself a sharp and internet savvy person
• You're the person who get things done
• You are currently keeping detail track of your tasks you do not forget your tasks.
• Consider yourself a punctual person
• Consider yourself a very detailed-oriented and amazingly organized person
• (As an example) research on your own and understand what is the meaning of the word "Implied Warranty" or "Lex specialis."
• (As an example) be able to find things each on the internet, including shops, restaurants, reviews, etc

• Please indicate your availability.
• This is a direct-hire by MOTA.
• This is an on-site position. Please do not apply if you are interested in remote work.