Junior Executive Assistant

Job Overview

We are looking for a proactive, highly organised Junior Personal Assistant to join a fast-paced international consulting firm, working with us on behalf of our client. In this role you will support senior leaders and learn how a busy, international business runs from the inside. We are looking for someone with a positive, can-do attitude, good judgement and a sharp eye for detail, who is ready to handle confidential information with professionalism.

What you will do

• Help manage complex calendars and coordinate internal and external meetings.
• Support the planning of domestic and international travel, from logistics to itineraries.
• Prepare and submit expense reports accurately and on time.
• Help issue invoices and process, maintain and archive documentation in internal systems.
• Assist in organising internal and external events, making sure logistics run smoothly.
• Help draft and manage correspondence on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and following up on actions.
• Provide day-to-day administrative support to team members and take part in ad hoc projects.

What we are looking for

• Fluent spoken and written Polish and English.
• Previous experience in an administrative, secretarial or office-support role (including internships or student jobs) is welcome, but not required.
• Good communication and interpersonal skills, with the confidence to engage professionally with colleagues and stakeholders.
• Strong organisational skills and the ability to handle multiple tasks while keeping attention to detail.
• Proficiency in Microsoft Office applications.
• A reliable, positive approach and a strong sense of responsibility and confidentiality.
• The ability to stay calm under pressure, learn quickly and adapt to changing priorities and deadlines.

Benefits

• Open and creative environment that values initiative and new ideas.
• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care included in the benefits package.
• MultiSport Card offering access to a broad range of sport and wellbeing activities.
• Hybrid work: 2-3 days a week in the office in Warsaw.
• Competitive remuneration aligned with experience and qualifications.