Junior Finance Assistant – NxaTel

Role Overview

NxaTel is looking for a reliable, detail-oriented, and accountable Junior Finance Assistant to support the company’s daily financial and administrative operations.

The role assists with billing, receivables, collections, stock, assets, pricing, and procurement, while taking primary responsibility for supplier and payables administration.

The successful candidate must be organised, comfortable working with numbers, able to meet deadlines, and committed to accuracy and professional service.

Key Responsibilities

1. Billing and Revenue Administration Support

• Assist with preparing and processing monthly customer billing.
  

• Generate and post approved invoice upload files.
  

• Check invoices, subscriptions, credit notes, and billing records for accuracy.
  

• Capture customer receipts and allocate payments correctly.
  

• Maintain accurate debtor and customer account records.
  

• Assist with collections and professional payment follow-ups.
  

• Update billing, collections, credit note, and overdue account reports.
  

• Prepare the weekly Top 20 Overdue Clients Report.
  

• Assist with reconciling third-party customer expenses.
  

• Investigate billing and payment-allocation discrepancies.
  

• Escalate disputed, high-risk, or unresolved accounts.
  

• Respond to billing-related customer queries professionally and timeously.
  

2. Supplier and Payables Administration – Primary Responsibility

• Capture and process supplier invoices accurately.
  

• Check invoices against quotations, purchase orders, approvals, and delivery documents.
  

• Prepare supplier payment schedules and payments for approval.
  

• Maintain accurate supplier records and payment information.
  

• Reconcile supplier statements and investigate discrepancies.
  

• Follow up on missing invoices, statements, credit notes, and supporting documents.
  

• Capture supplier credits and adjustments correctly.
  

• Check for duplicate invoices and prevent duplicate payments.
  

• Respond to supplier account and payment queries professionally.
  

• Maintain complete and organised supplier documentation.
  

• Escalate disputed, unsupported, overdue, or irregular transactions.
  

• Follow all payment approval and financial control procedures.
  

3. Stock and Asset Administration

• Capture stock purchases, movements, allocations, returns, and usage.
  

• Assist with stock counts, reconciliations, and variance reporting.
  

• Maintain accurate stock and asset records.
  

• Support the management of the company asset register.
  

• Work with IT and Operations to record, tag, assign, and track assets.
  

• Update records when assets are issued, returned, transferred, damaged, lost, or disposed of.
  

• Maintain supporting documents for all stock and asset transactions.
  

• Report missing, damaged, or unaccounted-for stock and assets.
  

4. Pricing and Cross-Functional Support

• Maintain accurate customer, supplier, product, and service pricing records.
  

• Capture and communicate approved pricing changes.
  

• Assist with checking quotations, pricing schedules, supplier costs, and billing information.
  

• Prepare financial information and supporting reports for management.
  

• Work with Sales, Support, Service Delivery, Operations, and other teams to resolve finance-related matters.
  

• Escalate pricing discrepancies or unauthorised changes.
  

• Ensure financial information is accurate and shared only with authorised parties.
  

5. Procurement and Administrative Support

• Request and collect supplier quotations.
  

• Assist with quotation comparisons and procurement documentation.
  

• Ensure procurement requests follow the approved process.
  

• Support purchase approvals by collecting the required documentation.
  

• Maintain organised finance, procurement, supplier, stock, and asset records.
  

• Provide general finance and administrative support.
  

• Capture and file records across approved company systems.
  

• Follow company policies, standard operating procedures, and financial controls.
  

• Complete other reasonable finance and administrative duties assigned by management.
  

Minimum Requirements

• Matric certificate.
  

• A Finance, Accounting, Bookkeeping, or Business Administration qualification will be advantageous.
  

• Previous experience in finance administration, debtors, creditors, billing, procurement, or bookkeeping will be advantageous.
  

• Basic knowledge of invoicing, payment allocations, reconciliations, debtors, and creditors.
  

• Good Microsoft Excel, Word, email, numerical, and data-capturing skills.
  

• Experience with Zoho Books, Zoho Billing, Zoho Inventory, Zoho Expense, or similar systems will be advantageous.
  

• Strong written and verbal communication skills.
  

• Ability to handle confidential financial information responsibly.
  

Requirements

Requirements

Skills and Attributes

• Strong attention to detail and accuracy.
  

• Good organisational and time-management skills.
  

• Accountability, reliability, and task ownership.
  

• Ability to manage multiple priorities and meet deadlines.
  

• Professional communication and customer service.
  

• Practical problem-solving and analytical skills.
  

• Strong record-keeping and document-management ability.
  

• Integrity and respect for confidential information.
  

• Ability to follow processes and work across departments.
  

• Positive attitude and willingness to learn.
  

Performance Expectations

The Junior Finance Assistant will be expected to:

• Complete assigned tasks accurately and on time.
  

• Maintain accurate customer, supplier, stock, asset, and pricing records.
  

• Take ownership of supplier and payables administration.
  

• Assist effectively with billing, collections, and payment allocation.
  

• Maintain complete supporting documentation.
  

• Identify and escalate discrepancies promptly.
  

• Follow all approval processes and financial controls.
  

• Communicate professionally with customers, suppliers, colleagues, and management.
  

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Benefits

• UIF contributions.
  

• After permanent appointment: Provident Fund with Funeral Cover.