Junior Payroll & Compliance Administrator

Job Title: Junior Payroll & Compliance Administrator

Employment type: Full time

Location: In office, Gardens, Cape Town

Reporting to: Payroll & Compliance Officer + Head of Function

Working Setup: 40 hours per week, Mondays to Fridays, 10:00 to 19:00

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The Legends Agency:

The Legends Agency is working towards a simple mission; to become the best and biggest recruitment and employer-of-record (EOR) service in South Africa. We're an SA-based, SA-focused powerhouse, building Legendary teams for businesses across the UK, Europe, USA, Canada, Australia, and New Zealand, as well as for local South African businesses. We provide the essential local employment infrastructure and compliance, enabling international clients to seamlessly hire and employ top-tier South African talent without needing a local entity.

We are well on our way, with 10x growth over the last 12 months, and we are now building Legendary teams for many businesses across the world, focused on the UK, USA and for local South African businesses. We are based in Cape Town and have an office in London, UK - next stop world domination?

The Role:

We are hiring a Junior Payroll and Compliance Administrator to support the accurate and compliant delivery of payroll across internal employees and Employer of Record (EOR) client portfolios. This role serves as the critical execution layer of the payroll function, bridging foundational administration with full payroll ownership readiness. You will ensure employee data integrity, assist with end-to-end payroll cycles, and maintain strict alignment with South African Labour Law and SARS requirements while supporting the HR Account Management team in meeting UK client expectations.

Payroll Processing, Data Accuracy & Cycle Delivery:

• Support full payroll preparation, processing, and cycle execution.

• Capture, maintain, and update accurate employee payroll data (salaries, deductions, benefits, commissions, and adjustments).

• Ensure all employee changes (new starters, terminations, salary changes, leave, etc.) are accurately reflected in payroll systems.

• Perform payroll input validation, checking, and basic reconciliation support. Ensure payroll deadlines and cut-off dates are consistently met.

• Assist with payroll submissions and cycle completion requirements.

Statutory Compliance & Reporting:

• Assist with SARS PAYE compliance and payroll tax accuracy.

• Support UIF submissions, reconciliations, and reporting.

• Assist with SDL calculations and statutory reporting.

• Support COIDA/WCA compliance administration and submissions.

• Assist with monthly and bi-monthly statutory submissions where required.

• Maintain accurate employee tax information (tax numbers, IRP5 data, payroll records).

• Support year-end payroll processes (IRP5 / IT3(a) preparation and submissions).

• Ensure payroll records are audit-ready and compliant.

Payroll Reconciliations, Reporting & Support:

• Assist with monthly payroll reconciliations (gross-to-net, tax, benefits, deductions).

• Support identification and resolution of payroll discrepancies.

• Assist with variance checks across payroll cycles.

• Prepare basic payroll reports and supporting schedules for internal review.

• Support Finance and HR Account Management with payroll-related queries.

• Contribute to payroll accuracy through validation and cross-checking processes

About You:

• Relevant qualification in Payroll Administration, Finance, Accounting or a related field.

• 1-3 years of experience in payroll administration, payroll support, finance administration, or a related payroll/compliance environment.

• Exposure to South African payroll legislation and statutory payroll processes.

• Strong numerical accuracy and administrative capability.

• High attention to detail and ability to work with confidential information.

• Strong organisational and time management skills.

• Ability to work in a deadline-driven environment.

• Good written and verbal communication skills.

• Proficiency in Microsoft Excel and payroll systems.

• Experience within an EOR, outsourced payroll, or multi-client payroll environment and understanding of PAYE, UIF, SDL, and COIDA compliance requirements advantageous.

Compensation Package:

Bonus Incentive: We operate a Group Bonus Scheme based on quarterly performance, effective in the first full quarter after probation. There are five set objectives per quarter, with a bonus pool of up to 10% of your total basic salary earned during that period. If the employee meets all five objectives, they will receive 10% of their total quarterly salary.

Medical Aid: Upon successful completion of the probation period, you will qualify for subsidised employer medical aid through Discovery Health Medical Aid.