Junior Procurement Warehouse Coordinator

Open 46d

POSITION SUMMARY: The Jr. Procurement Warehouse Coordinator is responsible for managing goods,maintaining accurate inventory, and supporting the purchasing process within the organization.

FLSA Classification : Non- Exempt EEO Classification: Administrative Support Workers Essential Functions

Essential Functions

Warehouse Operations:

Manage the shipment and receipt of all products, materials, and supplies in the Warehouse.
Accept and document packages and deliveries made to the facility.
Unload and unpack shipments of products.
Inspect shipments for damage and correct quantities, report damages or shortages to the appropriate person.
Match shipments to their associated purchase orders and enter receiving data on paperwork.
Record receiving data in Coupa.
Prepare and organize received stock for inventory.
Spot-check and count inventory on a periodic basis.
Monitor inventory and stock levels, and report discrepancies or shortages to Management.
Conduct monthly supplies and equipment inventories.
Prepare items for return shipping or redistribution to clinic sites, noting item contents, delivery methods, and other logistical details.
Ensure the warehouse is clean, neat, and hazard-free at all times.

Inventory Management:

Maintain proper storage and inventory accuracy of materials and supplies.
Fulfill supply requests from sites and/or the Purchasing Department.
Occasionally assist with maintaining a Purchase Order system with linkage to accounts payable.
Process returns and ensure accurate account credit.
Ensure all supply-related paperwork flows from sites to account for orders, and invoices are processed in a timely manner.

Administrative and Support Duties:

Assist Facilities Manager with various facilities-related duties.
Manage miscellaneous items stored in the PPE warehouse.
Occasionally deliver products to local sites based on urgency.
Schedule and maintain daily pickup schedule.

Stay updated with industry trends and establish long-term purchasing arrangements with vendors when beneficial.

Quality Management

Contribute to the success of the organization by participating in quality improvement activities.

Safety and Compliance:

Follow all safety procedures as outlined in the organization's Illness and Injury Prevention Plan (IIPP) and report any injuries or unsafe conditions immediately.
Use appropriate body mechanics to ensure an injury-free environment.
Follow all infection control procedures, including blood-borne pathogen protocols.
Maintain privacy of all patients, employees, and volunteer information, accessing such information only on a need-to-know basis.
Comply with all regulations regarding corporate integrity and security obligations; report unethical, fraudulent, or unlawful behavior.

QUALIFICATIONS:

Skills:

Highly organized, strong initiative, attention to detail, and team player, and ability to multi-task.
Advanced knowledge of Microsoft Office (Outlook, Excel, Word) is required.
Tech-savvy with the ability to navigate internet-based platforms effectively.
Experience with electronic inventory systems preferred.
Ability to lift up to 50 lbs.

Education:

High School diploma or GED required

Experience:

2 years of prior warehouse experience or similar experience required.
Previous experience with procurement software is strongly preferred.
Knowledge of medical terminology, procedures, and equipment preferred.

Other:

California Class C driver’s license required. Ability to travel regularly to various work sites.

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