Junior Project Administrator

Bilfinger is an international industrial services provider with a vision to be the No. 1 for its customers in enhancing efficiency and sustainability within the process industry. Bilfinger’s comprehensive portfolio spans the entire value chain, from consulting & engineering to prefabrication & installation, access & insulation, and services that improve the asset performance of industrial plants.

The company operates in three geography-based segments: Western Europe, Central Europe, and International, with primary activities in Europe, North America, and the Middle East. Its process industry customers come from markets such as chemicals & petrochemicals, energy, oil & gas, and pharma & biopharma. With about 31,000 employees, Bilfinger upholds the highest standards of safety and quality, generating revenue of €5.4 billion in the financial year 2025. To achieve its goals, Bilfinger has identified two strategic levers: Operational Excellence to continuously improve its own efficiency and performance, and Market Expansion to strengthen customer orientation and establish Bilfinger as the partner of choice.

English/Arabic - Junior Project Administrator

Key Responsibilities

• Fluency in Arabic & English for ease handling of bilingual records and correspondence
• Prepare Arabic / English letters, support in translation where necessary
• Preparation of document deliverables for submission to different Clients and Contractors.
• Performing quality check of documents prior to submission to related stakeholders.
• Updating Document Control Registers as per BEMEs Quality Standards, and submissions to related stakeholders
• Maintaining complete and accurate digital filing system of correspondences and documents as per BEME's Standard.
• Adherence to organizations audit protocols and compliance requirements expected for projects.
• Coordinating with Internal project team members and external Stakeholders with respect to project documentation status and related reporting.
• Preparation of documents for formal submission to the related stakeholders
• Uploading and downloading of deliverables / correspondence on project specific EDMS submission portals

Tools & Software Competency

• Knowledge of any Document Management System or EDMS Software (Aconex or Wrench or Unifier or A-site etc.)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Work Experience

1 - 3 Years (in construction or consultancy environment),

If you have any questions please contact Gelson Dsouza (gelson.dsouza@bilfinger.com).

Bilfinger is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability or other characteristics protected by law.

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