Justice-Involved Case Manager - PT

About Basecamp Recovery Center

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Basecamp Recovery Center (BRC) is a CARF-accredited, Medicaid-funded behavioral health and substance use disorder treatment organization serving the Columbus, Ohio community. At the heart of our mission are our core values: Love, Community, Consistency, Honesty, and Hope. These principles guide how we serve our clients, support one another, and uphold the standards that make Basecamp a trusted place for healing and growth.

Our services include:

• Outpatient Treatment — Individual and group counseling, evidence-based therapies, and psychiatric support
• Medication-Assisted Treatment (MAT) — Safe, physician-guided treatment options to support recovery
• Peer Support Services — Certified Peer Recovery Specialists offering lived-experience guidance and encouragement
• Case Management — Helping clients connect with housing, employment, and community resources
• Recovery Housing — Safe and supportive housing for individuals working toward stability and independence

Job Summary

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The Justice-Involved Case Manager coordinates intake, screening, and admission for justice-involved adults referred through BRC's Beyond the Walls (BBTW) program as they move from jail into outpatient treatment. This role meets with referred individuals inside correctional facilities, verifies Medicaid eligibility, and serves as the link between BRC, probation, and jail staff so each admission lines up with bed availability and transportation. This is a part-time position of up to 29 hours per week.

Job Duties

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JAIL OUTREACH AND ENGAGEMENT

• Visit assigned jails and correctional facilities to meet with referred individuals, explain BRC services, and determine interest in program participation
• Follow each facility's entry, security, and conduct requirements, including any facility-specific clearance or orientation
• Build working relationships with jail staff, probation officers, and court partners who refer through BBTW

INTAKE AND SCREENING

• Complete intake interviews and screenings within the scope of the CDCA credential and BRC policy
• Gather and document substance use, treatment, medical, mental health, legal, housing, and social history to support admission and service planning
• Route diagnostic assessments and level of care determinations to an appropriately licensed clinician
• Obtain signed consents, including 42 CFR Part 2 criminal justice consents, releases of information, and referral documentation before sharing any information with probation, courts, or facilities

MEDICAID AND COVERAGE VERIFICATION

• Verify Medicaid eligibility, managed care plan, coverage status, and remaining service units using MITS or Ohio Medicaid's current eligibility system and other authorized resources
• Identify coverage gaps, service limits, or prior authorization needs and report them to the appropriate BRC staff before services begin
• Refer individuals without active coverage for Medicaid application or reinstatement assistance

ADMISSION AND TRANSPORTATION COORDINATION

• Confirm available bed space with BRC and communicate availability to probation and other referring partners
• Coordinate admission dates with probation based on bed availability and the days probation can provide transportation
• Confirm transportation details, including date, arrival time, and receiving location, and notify the receiving BRC site in advance
• Communicate changes in bed availability, release dates, or transportation plans to all involved parties the same day

DOCUMENTATION AND COMPLIANCE

• Document all screenings, eligibility checks, referrals, partner communications, and admission arrangements in BestNotes within 24 hours
• Keep the BBTW referral tracker current, showing each individual's status from referral through admission or closure
• Follow 42 CFR Part 2, HIPAA, Ohio Medicaid, OhioMHAS, CARF, and all BRC policies and procedures
• Record all work time in Paycom, including travel between facilities and BRC sites during the workday; working off the clock is not permitted
• Submit mileage for approved travel in a personal vehicle according to BRC policy

PROFESSIONAL STANDARDS

• Must maintain active, unrestricted Ohio licensure and report any change in licensure status to Human Resources immediately
• Notify the Justice Programs Manager right away of barriers, safety concerns, or issues that need clinical or administrative review
• Uphold BRC's mission and core values in all interactions
• Stay current on all assigned Relias and Trainual trainings within required timeframes
• Adhere to the BRC Attendance and Punctuality Policy
• Performs all other duties as assigned

Scope and Decision-Making Authority

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  Screening and intake data collection within the CDCA scope of practice and BRC policy
• No authority to diagnose, determine level of care, or approve admission; these decisions route to licensed clinical staff
• No supervisory authority over other staff
• Escalate safety, clinical, and compliance concerns immediately to the Justice Programs Manager

Key Performance Indicators (KPIs)

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INTAKE AND DOCUMENTATION

• Screenings and referral documentation entered in BestNotes within 24 hours of each jail visit
• Signed consents on file before any information is shared with referral partners

MEDICAID VERIFICATION

• Eligibility verified and documented for 100% of referrals before admission
• No services denied due to eligibility errors missed at intake

ADMISSIONS COORDINATION

• Admission date confirmed with probation and the receiving site before release
• Referral tracker current at the end of each scheduled shift

COMPLIANCE

• 100% current on Relias and Trainual trainings and CDCA credential